Meeting of the ARIN Advisory Council - 15 September 2022 [Archived]

Teleconference

Attendees:

• Kat Hunter, Vice Chair (KH)
• Andrew Dul (AD)
• Brian Jones (BJ)
• Anita Nikolich (AN)
• Amy Potter (AP)
• Alyssa Quinn (AQ)
• Kerrie Richards (KR)
• Rob Seastrom (RS)
• Alicia Trotman (AT)
• Matthew Wilder (MW)
• Alison Wood (AW)
• Chris Woodfield (CW)

ARIN Staff:

• Michael Abejuela, (MA) General Counsel
• John Curran, (JC) President & CEO
• Jenny Fulmer, (JF) Staff Attorney
• Sean Hopkins, (SH) Senior Policy Analyst
• Richard Jimmerson, (RJ) COO
• Lisa Liedel, (LL) Director, Registration Services
• Melissa Montgomery, Volunteer Support Specialist
• Therese Simcox, Scribe, Senior Executive Assistant
• John Sweeting, (CCO) Chief Customer Officer

Regrets

• Joe Provo (JP)
• Leif Sawyer, Chair (LS)
• Chris Tacit (CT)

1. Welcome

Welcome.The Vice Chair called the meeting to order at 4:06 p.m. ET. The presence of a quorum was noted. The Vice Chair acknowledged regrets from the Chair as he was traveling, and regrets received from JP and CT.

2. Agenda Review

The Vice Chair reviewed the agenda with the Council and called for comments. KR asked if items 9 and 11 could be discussed first. The COO requested an item to introduce a new member of staff under Any other Business. The Vice Chair agreed to the requests.

3. Approval of the Minutes

(Exhibit A)

It was moved by RS, and seconded by KR, that:

“The ARIN Advisory Council approves the Minutes of 18 August 2022, as written.”

The Vice Chair called for discussion. There were no comments.

The motion carried with no objections.

The Vice Chair stated that item 9 would be discussed at this time.

9. Draft Policy ARIN 2022-2: Remove Barrier to BGP Uptake in ASN Policy.

KR stated that the policy shepherds met with the author and reviewed the problem statement for refinement of the intent of the author. It has been sent for staff and legal review. There is no action at this time, but it will be presented in October at ARIN 50. RS, the policy author, thanked the shepherds for their assistance stating that they made the problem statement and policy statement far better.

The Vice Chair stated that item 11 would be discussed at this time.

11. ARIN-edit-2022-4: Clean-up of NRPM Sections 2.1 and 2.2.

KR stated that it is ready to present and there are no new updates. SH noted that the community review period ends on 23 September, and as it is an editorial change there is no time in the ARIN 50 agenda for a presentation, but it will be eligible for moving forward and will receive a staff and legal review at the close of the review period.

The Chair resumed the agenda in order.

4. Recommended Draft Policy ARIN-2020-6: Allowance for IPv4 Allocation “Swap” Transactions via 8.3 Specified Transfers and 8.4 Inter-RIR Transfers.

RS stated that there is no update at this time and the policy will be presented at ARIN 50.

5. Draft Policy ARIN-2021-6: Permit IPv4 Leased Addresses for Purposes of Determining Utilization for Future Allocations

AD stated that this policy was posted to the Public Policy Mailing List (PPML) for feedback on both the policy and the problem statement. AD stated that no new feedback or information has been received to progress this policy in a way that would be fruitful for discussion.

AW left the call at this time (4:05 p.m. ET).

It was moved by AD, and seconded by RS, that:

“The ARIN Advisory Council abandons ‘Draft Policy ARIN-2021-6: Permit IPv4 Leased Addresses for Purposes of Determining Utilization for Future Allocations’.”

The motion carried with 11 in favor, via roll call vote.

The Vice Chair requested an announcement be sent. Staff acknowledged.

6. Draft Policy ARIN 2021-7: Make Abuse Contact Useful.

AP stated that this policy will be presented at ARIN 50 for feedback given the wide variety of feedback received on the PPML regarding whether there is a problem to be solved.

7. Draft Policy ARIN 2021-8: Deprecation of the ‘Autonomous System Originations’ Field.

AT stated that the policy shepherds updated the language and included the date of the removal of a field to be 31 December 2024. They also made the removal of a section to be immediate after the policy is adopted by Board.

It was moved by AT, and seconded by RS, that:

“The ARIN Advisory Council moves ‘Draft Policy ARIN 2021-8: Deprecation of the ‘Autonomous System Originations’ field’ to Recommended Draft Policy status.”

The Vice Chair called for discussion. SH stated after staff and legal review has occurred and significant updates to the policy have been made, the policy shepherd ‘should’, but are not required to, request a new staff and legal review. This helps to clarify anything that may be unclear or large amounts of change to the text. He noted it is also beneficial to present it with a new staff and legal review at an ARIN meeting. SH reiterated it was up to the AC’s discretion to request a new review. AT agreed and withdrew the motion, stating she would request a staff and legal review.

The Vice Chair pointed out that there are two parts of the policy, and each has a different implementation timeline. As it may be confusing to some folks, she suggested finding a way to specify for clarity that the first timeline is for the first policy change and the second timeline is for the second policy change. AT agreed.

RS noted a point of order that once a motion is seconded, the proposal belongs to AC, and it should be asked if there is any objection to withdrawing the motion. The President agreed that a motion on the table belongs to the body and cannot be withdrawn by the mover, but rather is usually withdrawn by consensus after asking for any objections. The motion was withdrawn with no objections.

8. Recommended Draft Policy ARIN-2022-1: MDN Clarification for Qualification

CW stated that there are no updates at this time, but slides are needed. It was noted that staff would address the topic of slides for ARIN 50 under Any Other Business.

10. Draft Policy ARIN 2022-3: Remove Officer Attestation Requirement for 8.5.5.

MW stated that feedback is currently being received and the policy will be discussed at ARIN 50.

AW rejoined the meeting at this time (4:25 p.m. ET).

12. Draft Policy ARIN-2022-5: Clean-up of NRPM Section 2.11.

AQ stated that there was one comment received on the PPML that it should be treated as an editorial change. She stated she will foster further discussion for support of the suggestion.

13. ARIN-edit-2022-6: Editorial Clean-up of NRPM Sections 2.12 and 2.14.

AN stated that this edit was posted in July and the 30-day comment period ended on 23 August 2022 with no issues.

It was moved by AN, and seconded by AW, that:

“The ARIN Advisory Council, advances ‘ARIN-edit-2022-6: Editorial Clean-up of NRPM Sections 2.12 and 2.14’ to the ARIN Board of Trustees for adoption.”

The Vice Chair called for discussion. There were no comments. The motion carried with all in favor, via roll call vote.

14.. ARIN-edit-2022-7: Editorial Clean-up of NRPM Section 2.16.

AN stated that this edit was posted in July and the 30-day comment period ended on 23 August 2022 with no issues.

It was moved by AN, and seconded by BJ, that:

“The ARIN Advisory Council, advances ‘ARIN-edit-2022-7: Editorial Clean-up of NRPM Section 2.16’ to the ARIN Board of Trustees for adoption.”

The Vice Chair called for discussion. There were no comments. The motion carried with all in favor, via roll call vote.

15. Draft Policy ARIN 2022-8: Streamlining Section 11 Policy Language.

AD stated that the policy shepherds have worked on the text and hope to have an update to the AC by Monday. They hoped to get it published to the community before the text freeze deadline and discuss it as a draft during ARIN 50. SH explained, for clarity, the dates for text freezes and documentation.

16. Draft Policy ARIN 2022-9: Leasing not intended.

BJ stated that the policy shepherds are monitoring the PPML feedback and have discussed language changes but no recommended changes at this time. Hoping to have some recommendations before ARIN 50 and solicit more at ARIN 50.

17. ARIN-prop-311: Editorial Clean-up of NRPM Sections 2.4 and 2.5.

AN stated that this policy was posted to the PPML, and the 30-day review period closes next week. There is no action at this time.

18. Draft Policy ARIN 2022-11 Clean-up of NRPM – Introduction of Section 2.17.

AW stated that it was decided this policy is not an editorial change given feedback from the PPML, and it will be presented at ARIN 50. The intent is to move it to recommended draft policy after ARIN 50. MW stated that he had overlooked sending AW information – that in addition to the IANA definition, we want to add a definition for Internet Number Resource. AW suggested combining them and then make sure the language matches.

19. Draft Policy ARIN 2022-12: Direct Allocation Language Update

RS stated that there is no update at this time.

20. Draft Policy ARIN 2022-13: Editorial Clean-up of NRPM Section 2.10

CW stated that this policy was posted to the PPML, and a small amount of feedback has been received. So far, there is understanding of the problem statement but the language to solve it has not received positive feedback. He has posted a suggestion for better terminology and is monitoring feedback.

21. ARIN AC Working Groups

• Number Resource Policy Manual Working Group (NRPM WG) Update. MW stated that the majority of the focus is on the off- shoot policies of prop-305, Section 2 - which is in progress.

• Policy Development Process Working Group (PDP WG) Update. AP stated that the draft is out for review by the community, and she is looking for feedback. She stated her appreciation for the feedback from the Board. AP noted that she will make any changes based on community feedback. The Vice Chair stated that she has asked people in her organization to review the document and comment as well.

• Policy Experience Report Working Group (PER WG) Update. AW stated there have not been many updates made and they are waiting on the Q4 report.

20. Any Other Business

The Chair called for any other business.

• Working Group’s Presentation Information to the Vice Chair. The Vice Chair stated that she is looking for slides from each WG highlighting the work they have done this year. A few bullet points to review would be appreciated.
• Table Topics discussed at ARIN 50. The Vice Chair reviewed the topics with the AC.
• Recommended Draft Policy Text Freeze. Staff noted the deadline is Tuesday, 20 September 2022.
• ARIN 50 Memory Lane. Staff noted that a link from ARIN’s Communications Department was sent yesterday for AC members to share a favorite story from an ARIN meeting. It was asked that the AC please respond as soon as possible, let us know why they participate, upload a photo, and choose a favorite past meeting logo.
• October AC F2F It was announced that ARIN 50 is slated to wrap up by 2:30 p.m. local time on Friday, 21 October. The AC meeting will be held shortly thereafter in Studios D & E on the Mezzanine level of the hotel. An informal AC dinner will follow.
• Fellows Support. It was asked how fellows will be supported during ARIN 50. The Vice Chair stated that she and the Chair are involved and mentors are assigned. It will be held virtually with the same format as the ARIN meeting held last fall. The COO stated ARIN is looking at bringing it back to being held in-person in the future.
• Changes in Employment and Affiliation. RS stated that he is running for the Board.
• Presentation Guidelines ARIN 50. Staff will be using SharePoint to share ARIN 50 slides. Invitations will go out by c.o.b. Friday 16 September for the SharePoint folder. Direct links to all AC presenters will be provided to access the draft slide decks by Friday 23 September. The AC presenters then have until c.o.b. Monday 10 October to complete their slides. This allows for internal reviews and approvals.
• New ARIN Staff Member. The COO introduced Melissa Montgomery to the AC as ARIN’s Volunteer Support Specialist. He stated she works in the Human Resources and Administration Department and explained her role supporting all ARIN volunteers. She is currently in the on-boarding process but will be working with the Council in the future.

21. Adjournment

The Vice Chair entertained a motion to adjourn at 4:51 p.m. ET. RS moved to adjourn, seconded by AD. The meeting adjourned with no objections.