Meeting of the ARIN Advisory Council - 19 April 2023

Teleconference

Attendees:

  • Leif Sawyer, Chair (LS)
  • Kat Hunter, Vice Chair (KH)
  • Doug Camin (DC)
  • Andrew Dul (AD)
  • Gerry George (GG)
  • Brian Jones (BJ)
  • Kendrick Knowles (KK)
  • Anita Nikolich (AN)
  • Amy Potter (AP)
  • Gus Reese (GR)
  • Chris Tacit (CT)
  • Alicia Trotman (AT)
  • Matthew Wilder (MW)
  • Alison Wood (AW)
  • Chris Woodfield (CW)

ARIN Staff:

  • Alyssa Arceneaux, Exec. Coordinator/Scribe
  • Eddie Diego, (ED) Policy Analyst
  • Jenny Fulmer, (JF) Staff Attorney
  • Richard Jimmerson, (RJ) Chief Operating Officer
  • Lisa Liedel, Director of Registration Services
  • John Sweeting, Chief Customer Officer
  • Regi Alcancia, (RA) Business Process Manager

Observers:

  • Tina Morris, Trustee, ARIN Board

1. Welcome

The Chair called the meeting to order at 12:37 p.m. ET. The presence of a quorum was noted. The Chair welcomed the AC to the meeting, and acknowledged and welcomed ARIN Board Trustee, Tina Morris.

The Chair noted the success of the ARIN 51 meeting, the great presentations and great feedback from the ARIN Fellows and the community.

2. Agenda Review

The Chair reviewed the agenda with the AC and called for any comments. There were no comments.

3. Approval of the Minutes

(Exhibit A)

It was moved by CW, and seconded by DC, that:

“The ARIN Advisory Council approves the Minutes of 16 March 2023, as written.”

The Chair called for any comments. There were no comments.

The motion carried with no objections.

AT thanked AN for presenting the policy at ARIN 51 and noted that there were no questions or community feedback. The show of hands at the meeting reflected 42 in favor and four against.

It was moved by AT, and seconded by AD, that:

“The ARIN Advisory Council advances ‘Recommended Draft Policy ARIN 2021-8: Deprecation of the ‘Autonomous System Originations’ field’ to Last Call.”

The Chair called for discussion. There were no comments.

The motion carried unanimously, via roll call vote.

KK noted community support for this policy at ARIN 51.

It was moved by KK, and seconded by CT, that:

“The ARIN Advisory Council advances ‘Recommended Draft Policy ARIN 2022-2: Remove Barrier to BGP Uptake in ASN Policy’ to Last Call.”

The Chair called for discussion. There were no comments.

The motion carried unanimously, via roll call vote.

MW stated that this policy was supported by the community. The show of hands at the meeting reflected 55 in favor and four against.

It was moved by MW, and seconded by DC, that:

“The ARIN Advisory Council advances ‘Recommended Draft Policy ARIN 2022-3: Remove Officer Attestation Requirement for 8.5.5’ to Last Call.”

The Chair called for discussion. There were no comments.

The motion carried with 14 in favor and one against (BJ), via roll call vote.

AW stated that this policy was well accepted by the community. She noted email from the Public Policy Mailing List (PPML) and support at the microphone during ARIN 51.

It was moved by AW and seconded by KH, that:

“The ARIN Advisory Council advances ‘Recommended Draft Policy ARIN-2022-4: Clean-up of NRPM Sections 2.1 and 2.2’ to Last Call.”

The Chair called for discussion. There were no comments.

The motion carried unanimously, via roll call vote.

GR stated that given the community support seen at ARIN 51, he would move this policy forward to Last Call.

It was moved by GR, and seconded by BJ, that:

“The ARIN Advisory Council advances ‘Recommended Draft Policy ARIN-2022-5: Clean-up of NRPM Section 2.11’ to Last Call.”

The Chair called for discussion. There were no comments.

The motion carried unanimously, via roll call vote.

CT stated there was extensive discussion on the PPML and the policy has been revised accordingly. The staff and legal review suggestions were adopted and there have been no further comments since 16 March. The show of hands at the meeting reflected 43 in favor to zero against at ARIN 51.

It was moved by CT, and seconded by DC, that:

“The ARIN Advisory Council advances ‘Recommended Draft Policy ARIN 2022-8: Streamlining Section 11 Policy Language’ to Last Call.”

The Chair called for discussion. There were no comments.

The motion carried with unanimously, via roll call vote.

AW stated that this policy has gone through a few iterations, and she believes that there is community support with the current text. However, there was a miscommunication and what appeared on the ARIN website was not the intended wording. AW believed that the policy should remain as a recommended draft, as the procedures were not followed exactly, and the policy should be presented in 6 months at ARIN 52 after any further feedback is received.

The Chair called for the AC’s comments. AD stated that he was in favor of moving this policy to last call as his concerns regarding the website text were addressed during the Public Policy Meeting (PPM), and the correct text was noted during the meeting. AW stated that she was not in favor of advancing the policy to last call after having hallway discussions after ARIN 51, and due to the procedures not being correctly followed. AD asked for staff comments and recommendations.

The CCO stated that due to discrepancies, it may be perceived that the PDP was not followed. He acknowledged this was a staff error and if the AC believes that they can explain this to the Board, then the policy can move forward.

It was noted that staff has not yet corrected the language, per the direction of the Chair. Discussion ensued on the timing of advancing the policy to last call, per the Policy Development Process (PDP), once corrected.

CT noted that there were no objections from the community, it was apparent what the AC was talking about, and he believed it could be moved to last call in 30 days, instead of waiting 6 months, especially since it affects Draft Policy 2022-8.

CW asked where the current intended language resides. AW stated that it was posted to the PPML, and it was in the presentation. The text is incorrect on the ARIN website.

The CCO agreed that CT’s recommendation for staff to correct the ARIN website, for the Policy Analyst to post an email notification of the correction, and to wait 30 days per the PDP, would be one option. The AC could then move the policy to last call at their next meeting following that period.

The COO noted the discrepancy and the different avenues that the AC can take to move forward, one such avenue being to note the discrepancy in last call and wait one more meeting cycle (30-day period) to give the community time. There is no reason for staff not to support that action. The Chair noted there could also be an extended last call period, with the last call vote taken today noting the discrepancy.

DC agreed and supported CT’s earlier suggestion stating he believed it was the most balanced of all of the stated options.

AW suggested that she can resend the text but noted that it was sent to the PPML on March 16, noting that either option works for the policy shepherds. She asked the Chair and Vice Chair for their preference.

  • Option 1 – delay the last call vote until next month, with information sent out to community.
  • Option 2 – vote to go to last call today with the same communication but extend the last call period by 30 days.

After the options were presented, the Chair called for a show of hands which resulted in a tie of 9 in favor of both options. The Vice Chair called a point of order for clarification on timeline information. The Chair confirmed a period of 30 days, in addition to the standard 14 days. He rounded the timeframe up to 45 days.

It was moved by AW, and seconded by MW, that:

“The ARIN Advisory Council advances ‘Recommended Draft Policy ARIN 2022-11: Clean-up of NRPM – Introduction of Section 2.17’ to Last Call, for an extended period with communication sent from staff.”

The motion carried unanimously, via roll call vote.

The COO apologized to the AC for the staff error, and specifically to AD and AW. He assured the Council that staff would be more careful.

11. Draft Policy ARIN 2022-12: Direct Allocation Language Update.

DC stated that this policy remains in draft status. The policy shepherds have received feedback and will continue to work on the text.

12. ARIN AC Working Groups

  • Number Resource Policy Manual Working Group (NRPM WG) Update. CT stated that the WG is working on Section 4 and, as he had also noted during ARIN 51, the WG is using a spreadsheet tool developed by MW to determine which parts of Section 4 should be deleted, edited, or left as-is. At the end of the process, what can be grouped together and categorized efficiently as policy or editorial proposals will be brought forward. The objective is to find the right balance between not having too many proposals, yet not putting everything in an omnibus proposal. One proposal is moving ahead earlier than the others, which relates to Slow Start. The Chair noted the proposal has made it into the queue and it will be moved to be accepted onto the AC’s docket at their May meeting.

  • Policy Experience Report Working Group (PER WG) Update. AW stated that new members have been added to the WG, however there is some trouble with time zones for setting meetings. She requested that the WG members reach out with their different feedback experiences indicating the items on which they would like to work. She stated that she will report back with further developments at the AC’s next meeting.

13. Any Other Business

The Chair called for any other business.

  • Changes in Employment and Affiliation. There were no changes reported.
  • ARIN 51 Expense Reports. The Chair reminded the Council to please submit expense reports at the conclusion of ARIN 51.
  • AC Face-to-Face Experience As a new AC member, GG expressed that he very much enjoyed attending this face-to-face meeting.

14. Adjournment

The Chair entertained a motion to adjourn at 1:13 p.m. ET. GG moved to adjourn, seconded by DC. The meeting adjourned with no objections.

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