Board of Trustees Meeting Minutes - 26 October 2005 [Archived]

Los Angeles, CA

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary
• Bill Manning, Trustee
• Ray Plzak, President
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Nate Davis, Director of Operations
• Richard Jimmerson, Director of External Relations
• Mary K Lee, Director of Human Resources & Business Administration and Recording Secretary
• Bob Stratton, Director of Financial Services

ARIN Counsel:

• Mr. Stephen M. Ryan

1. Welcome

The Chair called the meeting to order at 7:54 a.m. PDT. The presence of a quorum was noted. The President noted the attendance of ARIN staff listed above.

2. Agenda Bashing

The Chair called for any comments. The President requested Items 7 and 8 be switched. The Chair agreed, and the Agenda was adopted.

3. Approval of the Minutes of August 8, 2005

Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the August 8, 2005 ARIN Board Meeting, as written.”

This was seconded by Bill Manning. The Chair called for comments. There were no comments. The motion carried unanimously.

4. NRO NC Appointment

Bill Woodcock asked for clarification of the election process. The President explained that in each RIR two people are elected by the community, and a third person is elected by whatever procedure is agreed upon in each RIR. ARIN decided to have its Board appoint the third person based on a public call for nominees. The President further stated that Lee Howard had decided not to run, and that statements of support for the candidates were on the ARIN website.

Ballots were passed out and collected by ARIN Counsel. There were six votes in total: four votes for M. Hannigan, and two votes for J. Abley. The count was verified by Recording Secretary. Martin Hannigan was elected and appointed by the ARIN Board to the NRO NC.

5. NRO Relation to the International Telecommunications Union-Telecom (ITU-T)

The Board continued its discussion from its last Board meeting concerning a liaison relationship being set up between the NRO and the ITU-T. Scott Bradner stated that the ITU-T works generally through a liaison process. The Board discussed whether the liaison relationship should exist at the NRO level, or at the individual RIR level.

Discussion ensued with each member voicing their thoughts and concerns. It was the sense of the Board that this discussion be continued at the upcoming Board meeting on November 8th. The President noted that the NRO EC would discuss this topic tomorrow morning as well. He took an action item to write up a process that the NRO could use to process liaison statements to and from the ITU-T.

6. Financial Committee (FINCOM) Report

a. Extension of Transfer Fee Waiver

Scott Bradner, as a member of the FINCOM, moved that:

“The ARIN Board of Trustees extends the waiver of the fees for the transfer of AS numbers and IP addresses for the period that currently ends on December 31, 2005, to the period through December 31, 2006.”

This was seconded by Bill Manning. The Chair asked for any further discussion. There being no further comments, the motion passed unanimously via role call vote.

b. Budget Discussion

Bob Stratton presented the ARIN Budget figures for 2005 and the proposed Budget for 2006. The Secretary requested a discussion about ARIN pay policies be added to the Agenda for the next Board meeting. The Chair requested a separate line item for the NRO be added to the Budget. The Secretary stated that the status of the reserves should be addressed separately.

The Chair asked if there were any other comments on the proposed budget. There were no further comments.

The President suggested that this morning meeting be concluded with Item # 6 above. The Board agreed, and the Chair called for recess at 8:42 a.m. PDT. At 1:15 p.m. PDT, the Chair called the meeting back to order.

The President requested the meeting begin with ARIN Legal Matters, followed by discussion of the NRO Contracts. He requested the rest of the items be tabled until the next Board meeting. All agreed.

7. WSIS Update

Per the President’s request, this item is tabled until the next Board meeting.

8. NRO Contracts

a. NRO Incorporation

The President informed the Board that there was no substantial action in this area and that the incorporation was still under discussion. He then distributed a Statement of Ethics and Principles to the Board and stated that each member of the NRO EC would be signing the statement. He explained that it is a statement of who the NRO is and how it conducts itself; and, when signed, the Statement will be placed on the NRO website. The Board will review the document.

b. ICANN Contribution Contract and IANA Services Agreement

Per the President’s request, this item is tabled until the next Board meeting.

9. ARIN Legal Matters

a. Litigation Update

Counsel provided a brief update to the Board.

b. Members Meeting Presentation

Nate Davis and Counsel will present a review of recent ARIN legal activities at the ARIN Members Meeting. There being no time for the Board to review this material, it will be sent to the Board via email.

c. Conflict of Interest

The Board reviewed the Board Conflict of Interest Policy.

10. Any Other Business

The Chair called for any other business. There was no other business

11. Adjournment

The Chair entertained a motion to adjourn at 1:54 p.m. PDT. Paul Vixie moved to adjourn. This was seconded by Bill Manning. The motion carried unanimously.