Board of Trustees Meeting Minutes - 27 July 2006 [Archived]

Teleconference

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary
• Lee Howard, Treasurer
• Ray Plzak, President
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Recording Secretary - via telephone
• Nate Davis, Director of Operations
• Richard Jimmerson, Director of External Relations

ARIN Counsel:

• Stephen Ryan

Absent:

• Bill Manning

1. Welcome

The Chair called the meeting to order at 3:04 p.m. EDT. The presence of a quorum was noted.

2. Agenda Bashing

The Chair called for any comments on the Agenda. Lee Howard stated he did not have time to read the final versions of the contracting and consultation processes. The Chair suggested the Board review the processes when they were addressed later in the meeting.

Counsel requested providing a legal update to the Board. The Chair suggested Counsel provide the update at this time and added it as Item 2A.

A. Legal Counsel’s Update. Counsel provided a brief update to the Board on ARIN’s legal matters. The Chair thanked him for the update and called for any questions. There were no comments.

3. Changes to the Number Resource Policy Manual (NRPM)

At the AC’s meeting of July 20, 2006, the AC moved to recommend that the ARIN Board adopt version 2006.2 of the NRPM.

Scott Bradner moved that:

“The ARIN Board of Trustees adopts version 2006.2 of the Number Resource Policy Manual.”

This was seconded by Paul Vixie. The Chair called for discussion. The President briefed the Board on the process history of this document. Scott Bradner asked what issues the AC had encountered with the document. The President replied there were wording changes due to misinterpretations of the policies by ARIN staff. Scott then asked if the AC was satisfied with the edits. The President replied affirmatively.

The motion carried unanimously via roll call.

4. ARIN Contracting Process

The contracting process was discussed at the last Meeting of the ARIN Board of Trustees on July 11, 2006 in Montreal and has been subsequently discussed on the Board’s list.

Scott Bradner moved that:

“The ARIN Board of Trustees adopts the ARIN Contracting Process as presented.”

This was seconded by Ray Plzak. The Chair called for any discussion. Counsel apologized for the lateness in delivering the document to the Board. Scott Bradner pointed out some minor grammatical changes. Bill Woodcock and Lee Howard stated they had not been able to review the document due to some technical difficulties and lack of time respectively.

Lee Howard stated that he had suggested a contract value of $40,000 in the document. Bill Woodcock stated he had suggested an amount between $60,000 and $70,000, but fully agreed with the $40,000 amount. Discussion ensued regarding other aspects of the document while Counsel redlined the document as the Board reviewed it. Lee Howard stated since he had suggested edits, he would not be able to go over the document during this meeting and needed to read it one more time to ensure there were no other issues.

The Chair stated that the Board can either table the item until further review has taken place; remand it to the Financial Committee (FinCom) to review it and send it back to the Board; or, withdraw the motion made, and move to adopt the document in a future meeting.

After discussion, it was the sense of the Board to remand the document to the FinCom. Ray Plzak suggested the FinCom meet, and send the document back to Board’s list with a recommendation to approve it, holding an electronic vote.

Counsel stated he felt the Board did not need to approve the document since the contracting process does fall under the CEO’s authority and doesn’t require the Board’s approval. Scott Bradner agreed with Counsel, but stated it was useful to discuss the document at the Board level. The President then suggested that the motion be withdrawn.

Scott Bradner withdrew the motion and the Chair called for objections. There were no objections. The Chair stated that the FinCom would review the document and send it to the President/CEO, if they felt it was ready for implementation.

5. ARIN Consultation Process

The consultation process was discussed at the last Meeting of the ARIN Board of Trustees on July 11, 2006 in Montreal and has been subsequently discussed on the Board’s list.

Scott Bradner moved that:

“The ARIN Board of Trustees adopts the ARIN Consultation Process as presented.”

This was seconded by Paul Vixie. The Chair called for any discussion. The Board discussed the document with Lee Howard restating that he did not have time to review this document either. He felt this matter was a full Board action and the motion should be tabled. Scott Bradner agreed and requested a schedule be set for reviewing documents in the future. The Chair suggested 24 hours. All agreed.

Scott Bradner then requested that items not be placed on the Agenda unless supporting documentation can be sent to the Board 24 hours prior to the their meeting, except in special cases. All agreed.

The Chair suggested reviewing the document at this time, or refer to meet at a later date. Ray Plzak stated if the Board wanted to meet at a later date, he suggested the Chair call a Special Meeting of the Board in the near future within the provisions of the ARIN Bylaws because the Consultation Process is a sensitive matter with the community.

The Chair then suggested tabling the motion and calling a Special Meeting of the Board, after the required 10 day notice period, to take the motion off the table and if the Board reached consensus before then electronically, then no meeting would be needed. Ray Plzak stated as a point of order, that either he or the Chair needs to post a new motion to the Board’s list and each member would need to provide a yes or no vote.

Scott Bradner suggested withdrawing his and restating the motion on the Board’s list. The Chair called for any objections on this suggestion. There were no objections. Scott stated he would post the motion to the Board’s list after 24 hours.

The Chair called for a Special Meeting of the Board, by default, to take place on Friday, August 11, 2006, at 3:00 p.m. All agreed. Counsel requested all redlines on the document within 24 hours.

6. Any Other Business

The Chair called for any other business. Scott Bradner requested putting a date of draft on all documents presented to the Board. All agreed.

7. Adjournment

The Chair entertained a motion to adjourn at 4:28 p.m. EDT. Lee Howard moved to adjourn and this was seconded by Scott Bradner. The motion carried unanimously.