Board of Trustees Meeting Minutes - 26 October 2006 [Archived]

Teleconference

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary
• Lee Howard, Treasurer
• Ray Plzak, President
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Recording Secretary

ARIN Counsel:

• Stephen Ryan

Absent:

• Bill Manning

1. Welcome

Scott Bradner, as Vice Chair, called the meeting to order at 3:38 p.m. EDT. The presence of a quorum was noted, acknowledging the Chair would be delayed.

2. Agenda Bashing

The Vice Chair called for any comments. There were no comments.

3. Confirmation of ARIN Board of Trustees Election Results

Under provisions of ARIN Bylaws Article VI, Section 4, the Board is required to confirm the results of the election.

Ray Plzak moved that:

“The ARIN Board of Trustees confirms the results of the ARIN Board of Trustees Election conducted in 2006.”

This was seconded by Lee Howard. The President stated that Scott Bradner and John Curran received the most votes; and that ARIN will announce said results 27 October and will post the process document to the website as well. The Vice Chair asked if the proper process was followed. The President replied affirmatively stating the votes were properly counted by himself, ARIN Counsel, and the ARIN Treasurer.

The motion carried unanimously via roll call.

4. Report from General Counsel

Counsel updated the Board on current litigation matters.

5. Postel Network Operator’s Scholarship

Discussion ensued on ARIN’s participation in the scholarship program to be awarded annually to a recipient selected by a “Selection Committee” consisting of a representative of the then serving Board of ARIN and a representative of the then serving Steering Committee of NANOG covering the costs of travel from the recipient’s home city to the Joint Meeting. It will also cover the costs of Hotel accommodation at the Conference Hotel. It will include a daily stipend for food, beverages, and incidentals. It is expected that the attendance fee for the meetings will be waived by ARIN and NANOG.

The Chair joined the call at 3:47 p.m. EDT and was briefed on the items discussed thus far by the Vice Chair. The Chair took over leading the meeting.

Discussion ensued regarding the fact that although it was the sense of the Board that ARIN would be happy to participate.

It was agreed by all members of the Board that they would announce their participation, and announce their representative at a later point in time. The Chair requested the President to do so.

6. Discussion of ICANN’s “Affirmation of Responsibilities for ICANN’s Private Sector Management” document

The President explained that the ICANN Board adopted this document of principles shortly after the U.S. Department of Commerce announced the new Memorandum of Understanding between itself and ICANN. ICANN published this document which indicates their new principles as a way of doing business. He stated that the language in Section 8 pertained to the RIRs, and that neither the RIRs nor the NRO were consulted.

The Chair stated that the language should have been sent to the NRO for coordination with the ARIN Board. The President stated that the NRO Executive Council (NRO EC) had begun drafting a response document to ICANN. The NRO EC had met earlier today and had agreed that each RIR Board should review the document. He stated he had also emailed this document to the ARIN Board.

The President then suggested the Board review the response document and discuss it on their list. The document could then be forwarded to the other RIRs. All agreed. He stated for the record, that Raimundo Beca, of the ICANN Board, was against the language but was overruled.

Lee Howard felt it appropriate for the ASO AC to opine, in the context of their responsibility for “providing advice to the Board of ICANN on number resource allocation policy, in conjunction with the RIRs.” ASO MoU 3.b.4. Also consistent with Appendix A #16, “the ICANN Board has the ability to request that the ASO Address Council initiate a policy development process through the RIRs”. Lee Howard felt it would be appropriate for the ASO AC to remind the ICANN Board that policy collaboration happens through the NRO, not by an ICANN Board resolution to incorporate RIR policy-making responsibilities into their own.

The Chair asked if anyone knew who authored the ICANN Affirmation document. The President stated no one new with certainty. The Chair suggested letting ICANN know the ARIN Board should have received a draft copy of this document prior to it’s publication to review the principles of Section 8, given it pertains to the way ARIN would be doing business with ICANN.

It was the sense of the Board that the President would discuss the matter with the President of ICANN, and possibly members of the ICANN Board. The President stated he may be able to do this at the upcoming IGF Forum in Athens. The Chair requested the President to do so.

7. Any Other Business

The Chair called for any other business. Lee Howard stated that per the ARIN Bylaws, the Board shall confirm results of election process for the ARIN Advisory Council.

Scott Bradner moved that:

“The ARIN Board of Trustees confirms the results of the ARIN Advisory Council Election conducted in 2006.”

This was seconded by Ray Plzak. The Chair asked if the election was conducted in accordance with the ARIN Bylaws. The President replied affirmatively and stated the following individuals were elected: Stacy Taylor, Robert Seastrom, Lea Roberts, Leo Bicknell and Heather Skanks. These results were confirmed by the President, ARIN Counsel, and the Treasurer.

The motion carried unanimously via roll call.

8. Adjournment

The Chair entertained a motion to adjourn at 4:04 p.m. EDT. Scott Bradner moved to adjourn and this was seconded by Lee Howard. The motion carried unanimously.