Board of Trustees Meeting Minutes - 17 October 2007 [Archived]

Albuquerque, New Mexico

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary
• Lee Howard, Treasurer
• Bill Manning, Trustee
• Ray Plzak, President
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Scribe
• Nate Davis, Chief Operations Officer
• Susan Hamlin, Director of Member Services
• Richard Jimmerson, Chief Information Officer
• Mark Kosters, Chief Technology Officer
• Mary K Lee, Director of H.R. & Administration
• Leslie Nobile, Director of Registration Services
• Valorie Winkelman, Staff Accountant

ARIN Counsel:

• Stephen M. Ryan

1. Welcome

The Chair called the meeting to order at 7:39 a.m. MDT. The presence of quorum was noted.

2. Agenda Bashing

The Chair called for any comments. The Chair reviewed the Agenda with the Board. There were no comments on the Agenda. The President expressed the Board’s appreciation of the work Counsel is doing on the Legacy RSA.

3. Approval of Minutes

Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of June14, 2007 meeting as written.”

This was seconded by Bill Manning. The Chair called for comments. There were no comments.

The motion carried unanimously.

Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of July 22, 2007meeting as written.”

This was seconded by Lee Howard. The Chair called for comments. There were no comments.

The motion carried unanimously.

4. Confirmation of Actions Taken Without a Meeting

A. ARIN’s Statement of Continuity of Policy. On August 01, 2007 the Board adopted, via email, a Statement of Continuity of Policy regarding future Internet address policy in the ARIN region. The Board needs to confirm this action.

Scott Bradner moved:

“The ARIN Board of Trustees confirms its action of August 1, 2007 when it adopted, via email, ARIN’s Statement of Continuity of Policy.”

This was seconded by Bill Woodcock. The Chair called for any discussion. There was no discussion.

The motion carried unanimously via roll call.

B. Initial IPv6 Waiver for IPv4 Users. On September 25, 2007 the Board adopted, via email, ARIN’s initial IPv6 waiver for IPv4 users. The Board needs to confirm this action.

Scott Bradner moved:

“The ARIN Board of Trustees confirms its action of September 25, 2007 when it adopted, via email, ARIN’s Initial IPv6 Waiver for IPv4 Users.”

This was seconded by Lee Howard. The Chair called for any discussion. There was no discussion.

The motion carried unanimously via roll call.

C. Initial IPv6 Declining Fee Waiver. On September 25, 2007 the Board adopted, via email, ARIN’s initial IPv6 declining fee waiver. The Board needs to confirm this action.

Scott Bradner moved:

“The ARIN Board of Trustees confirms its action of September 25, 2007 when it adopted, via email, ARIN’s Initial IPv6 Declining Fee Waiver.”

This was seconded by Bill Woodcock. The Chair called for any discussion. There was no discussion.

The motion carried unanimously via roll call.

5. ARIN Meeting Agenda Process

The Chair noted this was discussed during the Board’s workshop held on Monday, Oct. 15th. After a brief discussion it was agreed that the panel composed of John Curran, Scott Bradner, and Ray Plzak, would review this matter and report back to the Board.

6. Trustee Workload and Participation/Involvement Level

Chair noted this was discussed during the Board’s workshop held on Monday, Oct. 15th. There was no further discussion.

7. Future Board Meeting Venues

It was discussed briefly, at the Board meeting in June in Chicago, to hold future Board meetings during U.S.-based meetings other than the ones held by the IETF. Ray Plzak stated that the Board didn’t need to make a decision at this point in time. In January 2008, during the Board’s regularly scheduled meeting, the Board will be adopting its Meeting Schedule for 2008 and can discuss it at that time. The Chair asked all Board members to think about it and respond to the Board’s list with their preferences.
The Treasurer reminded the Board will need to have a teleconference in December to approve the budget.

8. Anti-takeover Committee

A. Status Update. Lee Howard stated that there was an action item on bylaws changes which needs to be drafted. No further update at this time.

B. Membership Committee. Bill Manning and Bill Woodcock volunteered to be on this committee, with Bill Woodcock chairing. Information to the Board will provide to the Board’s list by both gentlemen as information is obtained.

9. ARIN General Counsel Report

Counsel provided a client/attorney-privileged work product to the Board.

The Chair called for a second meeting of the Board for Friday, October 19th to discuss the Legacy RSA feedback.

10. Legal Opinion regarding ARIN Obligations to Legacy Holders

Counsel stated that if the community had written documents that the Board could review and consider; those documents would be welcomed by Counsel and Board for consideration. Scott Bradner and Bill Woodcock expressed similar views on this suggestion.

The Chair stated although the Board has not asked for a formal written opinion on ARIN’s obligations to Legacy holders, the Board has discussed the matter extensively. He asked Counsel if Counsel felt the Board was well-informed. Counsel stated he felt the Board was well informed.

11. Any Other Business

The Chair called for any other business. It was confirmed that the Board, and staff present at this meeting, would meet again on Friday, October 19th for the next Board meeting.

12. Adjournment

The Chair entertained a motion to adjourn at 8:45 a.m. MDT. Ray Plzak moved to adjourn, and this was seconded by Lee Howard. The motion carried unanimously.