Board of Trustees Meeting Minutes - 28 October 2008 [Archived]

Teleconference

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary (via teleconference)
• Lee Howard, Treasurer
• Bill Manning, Trustee
• Ray Plzak, President
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Recording Secretary
• Nate Davis, COO
• Susan Hamlin, Director Member Services
• Cathy Handley, Executive Director, Government Affairs & Public Policy
• Richard Jimmerson, CIO
• Mark Kosters, CTO
• Mary K Lee, Director, H.R./Business Admin.
• Leslie Nobile, Director Registration Services
• Bob Stratton, Director Financial Services

ARIN Counsel:

• Stephen M. Ryan, ESQ

1. Welcome

The Chair called the meeting to order at 1:02 p.m. EDT. The presence of quorum was noted.

2. Agenda Bashing

The Chair called for any comments. There were no comments.

3. Approval of the Minutes

A. Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the September 24, 2008 meeting, as written.”

This was seconded by Ray Plzak. The Chair called for discussion. There were no comments.

The motion carried unanimously.

B. Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the October 9, 2008 meeting, as written.”

This was seconded by Paul Vixie. The Chair called for discussion. There were no comments.

The motion carried unanimously.

4. Confirmation of ARIN Elections

The ARIN Board and ARIN Advisory Council elections closed on Friday, October 24, 2008. The Board needs to confirm the winners. (Winners will be announced October 31, 2008.)

A. ARIN Board of Trustees Election Results

On October 24, 2008 the following persons were elected to the ARIN Board of Trustees for a three-year term commencing 1 January 2009:

• Timothy Denton
• William E. Woodcock, IV

The count of the ballots was confirmed independently by the Secretary, President and General Counsel.

Scott Bradner moved:

“The ARIN Board of Trustees confirms the results of the ARIN Board of Trustees Election conducted in October 2008.”

This was seconded by Bill Manning. The Chair called for discussion. The Chair asked if anything of note occurred during this election. Scott Bradner stated that there were blank ballots listed that he could not verify. Ray Plzak confirmed Scott’s statement.

Bill Woodcock asked if any non-confidential details of the voting patterns could be provided as a matter of feedback to the Anti-Takeover and Membership Committees.

The Board discussed Bill’s request. The Chair stated that an answer to Bill’s question will be completed in compliance with the legal and practical parameters in which to do so. He stated he would speak with ARIN staff and Counsel as to how to do this, and provide what information could be determined to the Membership Committee.

Scott Bradner then commended ARIN staff’s effort on increasing voter turnout.

The motion carried, with one (1) abstention (Bill Woodcock), via roll call.

B. ARIN Advisory Council Election Results

On October 24, 2008 the following persons were elected to the ARIN Advisory Council for a three-year term commencing 1 January 2009:

• Dan Alexander
• Marc Crandall
• Bill Darte
• David Farmer
• John Sweeting

The count of the ballots was confirmed independently by the Secretary, President and General Counsel.

Scott Bradner moved:

“The ARIN Board of Trustees confirms the results of the ARIN Advisory Council Election conducted in October 2008.”

This was seconded by Ray Plzak. The Chair called for discussion. The Chair again asked if anything of note occurred during this election. Scott Bradner stated that there were blank ballots listed that he could not verify. Ray Plzak confirmed Scott’s statement. The Chair stated that this information should be forwarded to the Anti-Takeover and Membership committees.

The motion carried unanimously via roll call.

5. ARIN General Counsel Report

Counsel provided an attorney-client privileged brief to the Board on ARIN legal matters. He described a concern regarding a State government seeking resources where state law prohibits the normal limitation on damages. He was directed to do further research, but it was the sense of the Board at this time not to proceed with such a contract. Potential legal issues relating to the recent ARIN election were also discussed.

The Chair stated he would work with ARIN staff on an informational announcement to the membership regarding the statistics about the election.

6. Any Other Business

The Chair called for any other business. Scott Bradner asked if the newly elected Board and AC members would be added to the Board and AC lists, respectively, before the end of the year. It was the sense of the Board to add the newly elected members of both groups as ‘observers’ to the respective lists, after the public announcement is published on October 31, 2008.

The Chair then stated he would be sending the Board a discussion document he drafted regarding the different possible scenarios with regard to the direction that ARIN could take in the future. He explained that the drafted document was a only a discussion document for the Board to think about. The Board thanked the Chair for his effort.

7. Adjournment

The Chair entertained a motion to adjourn at 1:38 EDT. Scott Bradner moved to adjourn and this was seconded by Paul Vixie. The motion carried unanimously.