Board of Trustees Meeting Minutes - 06 February 2009 [Archived]

Teleconference

Attendees:

• John Curran, Chair
• Scott Bradner, Secretary
• Timothy Denton, Trustee
• Lee Howard, Treasurer
• Paul Vixie, Trustee
• Bill Woodcock, Trustee

ARIN Staff:

• Thérèse Colosi, Scribe
• Richard Jimmerson, CIO
• Mark Kosters, CTO

ARIN Counsel:

• Jennifer Belcher

1. Welcome

The Chair called the meeting to order at 1:03 p.m. EST. The presence of quorum was noted. It was also noted that Paul Vixie would be arriving late to the call.

2. Agenda Bashing

The Chair called for any comments. The Chair added a report from the Search Committee under Any Other Business. Bill Woodcock requested adding the following topics to Item 6: A) Determination of a State of Emergency; and, B) Adopt as part of the Number Resource Policy Manual (NRPM). The Chair agreed to add these topics.

3. Approval of the Minutes

Scott Bradner, as Secretary, moved:

“The ARIN Board of Trustees adopts the Minutes of the January 5, 2009 meeting, as written.”

This was seconded by Lee Howard. The Chair called for any discussion. There were no comments.

The motion carried unanimously with no objections.

4. Treasurer and Secretary Positions

A) Resignations. The Chair stated that Scott Bradner had resigned the office of Secretary, via letter to the Chair, effective at the end of this Board meeting indicating it was to the betterment of ARIN.

Lee Howard stated that he also intended to resign the office of Treasurer, effective at the end of this Board meeting, stating that he felt another person could better perform this function. He stated he would provide the Chair with a resignation letter, as soon as possible.

The Chair accepted the both gentlemen’s resignations which created two Officer vacancies. Scott Bradner had indicated a willingness to be the Treasurer; and, Lee Howard had indicated a willingness to be the Secretary. The Chair stated that this did not, however, preclude any other Board members from presenting their own names for the positions.

B) Election of Officers. The Chair called for nominations to the vacant positions.

1. Secretary. Bill Woodcock nominated Lee Howard for Secretary. Scott Bradner seconded the nomination. The Chair asked Lee if he would serve. Lee stated that he would serve. The Chair called for any other nominations. There were no other nominations. The Chair asked if there were any objections to conducting a roll call vote. There were no objections.

Lee Howard was elected Secretary, with 4 in favor and 1 abstention (Lee Howard).

2. Treasurer. Bill Woodcock nominated Scott Bradner. Lee Howard seconded the nomination. The Chair asked Scott if he would serve. Scott stated that he would serve. The Chair called for any other nominations. There were no other nominations.

Scott Bradner was elected Treasurer, with 4 in favor and 1 abstention (Scott Bradner).

C) Impanel Vacant Seat on the Financial Committee (FinCom). Effective the end of this Board meeting, Scott Bradner, as Treasurer, will be the new Chair of the FinCom. This creates a vacancy within the FinCom. The Chair called for a volunteer from the Board to fill the vacancy. Timothy Denton volunteered.

Scott Bradner moved:

“The ARIN Board of Trustees impanels Timothy Denton as a member of the 2009 ARIN Finance Committee, noting the Treasurer, and President & CEO, as ex-officio members.”

This was seconded by Lee Howard. The Chair called for discussion. There was no discussion.

The motion carried unanimously via roll call.

5. Ratification of Draft Policy 2007-14: Resource Review Process

At their meeting on January 24, 2009, the ARIN Advisory Council recommended that the ARIN Board of Trustees adopt this Draft Policy.

Scott Bradner moved:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts Draft Policy 2007-14: Resource Review Process.”

This was seconded by Lee Howard. The Chair called for discussion. The Chair asked Richard Jimmerson to review the background of the proposal with the Board. Richard confirmed that the text being ratified was the last version that went through Last Call. Lee Howard asked if there were any concerns that had not been addressed. Richard stated there were none; and the Chair also agreed.

The motion carried unanimously via roll call.

6. Ratification of Draft Policy 2008-6: Emergency Transfer Policy for IPv4 Addresses

At their meeting on January 24, 2009, the ARIN Advisory Council recommended that the ARIN Board of Trustees adopt this Draft Policy.

Scott Bradner moved:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts Draft Policy 2008-6: Emergency Transfer Policy for IPv4 Addresses.”

This was seconded by Lee Howard. The Chair called for discussion. Richard Jimmerson reviewed the background of this document with the Board. Lengthy discussion ensued regarding adopting the text of this policy as it stood, and then declaring a State of Emergency whereby the Board would modify the policy; or, editing the policy now and then adopting it. It was the sense of the Board to adopt the policy as-is, and then edit it in accordance with the ‘Emergency Special Policy Actions’ section of the ARIN Policy Development Process, using suggested changes provided by Bill Woodcock and Counsel.

In doing so, it was determined that a discussion of the requested topic to adopt as part of the Number Resource Policy Manual (NRPM) was not needed.

The Board noted that they would not be providing implementation instructions to the ARIN staff at this time, pending the ‘Emergency Special Policy Actions'.

The motion carried, via roll call, with 4 in favor and 1 abstention (Lee Howard).

Determination of a State of Emergency. See Exhibit A.

Scott Bradner moved:

“The ARIN Board of Trustees declares a State of Emergency to make edits to the Number Resource Policy Manual (NRPM) provided by Bill Woodcock.”

This was seconded by Bill Woodcock. The Chair called for discussion. Discussion ensued regarding the proposed edits that included changing definitions in Sections 2.1, 2.3, and 2.4, and replacing Section 2.8; and, the need to better describe the State of Emergency in Scott’s motion.

Paul Vixie joined the call at this time (1.47 p.m. EST). The Chair briefed him on the discussion.

The Chair then suggested a friendly amendment to Scott’s motion, and moved:

“The ARIN Board of Trustees declares a State of Emergency. Due to the need for a more flexible Transfer Policy, the ARIN Board of Trustees has adopted Draft Policy 2008-6: Emergency Transfer Policy for IPv4 Addresses, further making the following edits provided by Bill Woodcock. The Board also adds Section 2.8, replacing it in whole with Mr. Woodcock’s rewrites.”

Scott Bradner accepted this friendly amendment. The Chair called for further discussion. There were no further comments.

The motion carried unanimously via roll call.

7. ARIN Public Policy and Member Meetings

Per the Board’ s direction, staff provided recommendations to the Board regarding whether or not ARIN should hold three meetings per year, instead of the current 2 per year. The Board reviewed Staff’s recommendation of continuing with 2 per year for the reasons of financial and staff resources, and member attendance. Staff additionally recommended more outreach efforts. The Board reached consensus on continuing to hold 2 ARIN Public Policy Meeting and Member Meetings per year.

Lee Howard suggested ARIN hold a regional meeting around the Caribbean Telecommunications Union’s (CTU) meeting. The Board agreed.

8. Registration Services Agreement v.10.0 and FAQs

For informational purposes, this has been presented twice to the Board and this final version will be in effect immediately. The sense of the Board was to proceed.

9. RPKI Whitepaper

The Board reviewed ARIN staff’s background paper regarding the development of this activity over time and problems that would be faced. Lengthy review and discussion took place with Mark Kosters also providing input. After discussion, it was the sense of the Board that ARIN does not advocate a sole IANA signed key.

The Chair tasked Mark to convey to the RIRs that ARIN does not advocate a sole IANA signed key, however, ARIN does want to work with them on a shared key construct so that there is one PKI infrastructure, not a confederation of trust anchors. Mark agreed inform the other RIRs.

10. ARIN–Region ASO AC Travel Policy

The Chair stated that this travel policy was reviewed, as it is done each year. He explained that the 3 ARIN-region ASO AC member’s expectations were different than what the policy stated with regard to their allowable travel. The Chair asked the Board if ARIN should provide travel for these 3 members to attend other RIR meetings. It was pointed out that the other RIRs do not pay for their ASO AC members to travel unless it is specifically a meeting of the whole ASO AC.

Scott Bradner stated he was not in favor. Lee Howard then suggested that ARIN provide the following travel: each member chooses one (1) RIR meeting, other than ARIN, to attend per year - not every meeting. It was the sense of the Board that this would be acceptable.

The Chair stated that he would provide the 3 ARIN-region ASO AC members the information that, additionally, each one could chose to attend one other-RIR meeting per year.

11. Any Other Business

Search Committee Report. The Chair stated that candidates had been interviewed. Of the 4 candidates, 3 were found worthy of further of consideration; and, the Committee was considering the order of the candidates. He stated that the second round of telephonic follow-up interviews would be taking place, and that he hoped to have a primary candidate within the next two weeks. A time for said candidate to speak with the ARIN Board and Management would then be arranged.

12. Adjournment

The Chair entertained a motion to adjourn at 3:21 p.m. EST. Scott Bradner moved to adjourn and this was seconded by Lee Howard. The motion carried unanimously.

Exhibit A

Edits to
Draft Policy 2008-6: Emergency Transfer Policy for IPv4 Addresses
in accordance with the
Emergency Clause of the ARIN Policy Development Process

Add “Section 2.8 ‘Organization’. An organization is one or more legal entities under common control or ownership.”

Replace the text of Section 8 with:

“Number resources may be released, in whole or in part, to ARIN or to another specified organizational recipient, by any authorized resource holder within the ARIN region. However, number resources may only be received by organizations that are within the ARIN region and can demonstrate need for such resources to ARIN’s satisfaction, in the exact amount which they are then able to justify under current ARIN resource-allocation policies.”