Board of Trustees Meeting Minutes - 19 April 2010 [Archived]

Tuesday, Toronto, Ontario, Canada

Attendees:

• Paul Vixie, Chair
• Paul Andersen, Trustee
• Scott Bradner, Treasurer
• John Curran, President & CEO
• Timothy Denton, Trustee
• Lee Howard, Secretary
• Bill Woodcock, Trustee

Minute Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

ARIN Counsel:

• Stephen M. Ryan

Guest:

• Ben Edelman

1. Welcome

The Chair called the meeting to order at 7:37 AM EDT. The presence of quorum was noted. The Chair welcomed Ben Edelman, as an invited guest of the Board. It was noted Lee Howard would be delayed.

2. Agenda Bashing

The Chair called for any comments. There were no comments at this time.

3. Ben Edelman Pricing Model Paper

The Board had requested Mr. Edelman provide a study on the supply and demand of IP addresses, as the IPv4 address requirements near available supply in the IANA free pool, and in allocations to RIRs. Lee Howard arrived at this time (7:48 AM EDT). Mr. Edelman briefed the Board on his paper. An attorney-client privileged discussion followed.

4. Merit/NANOG Briefing

The President provided an update on recent organizational matters with NANOG, and ARIN’s role with regard to them. The President noted that NANOG had asked how ARIN would view NANOG seeking independence from its current meeting organizer. The President indicated that ARIN views an operator forum in the region as important to the success in ARIN’s mission, but that ARIN’s strategic plan specifically notes that ARIN does not have to run such a forum, but simply work with it. Furthermore, the President noted that he committed the organization to the full hotel contract for the joint NANOG/ARIN meeting in October 2011, but otherwise has not committed any additional support at this time.

The Chair called for recess at 8:45 AM EDT, stating the Board would resume the meeting at 12:00 PM.

The Chair reconvened the meeting and called it to order at 12:16 PM EDT. The presence of quorum was noted, and it was acknowledged that Mr. Edelman was no longer in attendance.

The President requested adding the following discussion points to Any Other Business:

• IPv6 Fee Waiver Schedule;
• Legacy Registration Services Agreement (LRSA) Extension; and,
• Transfer Listing Service and its accompanying Consultation document.

The Chair added these items to Any Other Business, but stated the agenda was flexible for topics to be discussed out of order. He then called for any other requests. There were no further requests.

5. International Telecommunications Union (ITU) Membership Position Paper

The President discussed a position paper written by staff on the matter of joining the ITU’s membership in order to attend their meetings which, at times, are limited only to its members. The Board discussed the pros and cons of this matter and its message to the Community. It was the sense of the Board to move forward with joining the ITU in order for ARIN to be able to effectively perform its Mission. The President indicated that the costs are estimated to be less than $50K to join both the ITU-T and the ITU-D, based on staff understanding, and that joining would be predicated on this estimate proving true.

After discussion,

It was moved by Scott Bradner, and seconded by John Curran, that:

“ARIN join the International Telecommunications Union as an ITU-T and ITU-D Sector Member.”

The motion carried with one against (Bill Woodcock), via roll call.

The Chair called for a five minute break at 12:56 PM EDT. The Chair resumed the meeting at 1:00 PM EDT.

The Chair noted the President’s request to provide to the Board an update on ARIN’s current participation with the ITU, and asked that the President do so at this time. The President stated he had recently attended the ITU’s last meeting in Geneva, and provided an overview his attendance.

The Chair called for Item 7. to be discussed as the next item:

7. General Counsel Update

Counsel provided an attorney-client privileged brief to the Board on ARIN legal matters.

The Chair called for Item 8 to be discussed as the next item:

8. Policy Development Committee Update

Lee Howard, Chair, provided an overview on the Committee’s recent meeting.

The Chair called for item 9 to be discussed as the next item:

9. Any Other Business

A) IPv6 Fee Waiver Schedule. The President stated that presently there is a fee waiver in place, and explained the schedule. He noted that the smallest members are paying a fee for an extra-small; eventually, IPv6 will be dominant and their fees will increase, becoming a hindrance to their deployment of IPv6. He asked for Board guidance on this matter.

It was the sense of the Board that the Finance Committee (FinCom) discuss the matter and provide recommendation to the Board.

B) Legacy Registration Services Agreement (LRSA) Extension. The President reminded the Board that the extension for signing an LRSA expires on June 30, 2010. In the interest of time, the Chair requested continuation of this item to be discussed the next morning, April 20, 2010, when the Board will again convene.

C) Transfer Listing Service Documents. It was noted that the Board had received these documents for review and Scott Bradner had provided revisions which would be incorporated. The President encouraged any other comments to be sent to the Board’s list today, as the documents would be provided for Community feedback this week.

6. Discussion of ARIN Elections – Issues and Solutions

In the interest of time, the Chair stated this time would be discussed the next morning, April 20, 2010, when the Board will again convene.

7. General Counsel Update

Previously discussed.

8. Policy Development Committee Update

Previously discussed.

9. Any Other Business.

A) IP v6 fee waiver schedule. Previously discussed.

B) Legacy Registration Services Agreement (LRSA) Extension. Discussion to be continued the next morning, April 20, 2010, when the Board will again convene.

C) Transfer Listing Documents. Previously discussed.

The Chair recessed the meeting at 1:38 PM EDT, stating that the Board would resume their meeting tomorrow, April 20, 2010 at 7:30 AM to discuss the outstanding Agenda items.

Tuesday, The Chair called the meeting to order at 7:36 AM EDT. The presence of quorum was noted; there were no guests.

The Chair stated the Agenda would be continued from yesterday’s meeting, discussing outstanding items 6, and any items not discussed under Item 9. Any Other Business.

The Chair stated he wanted to review the discussion regarding NANOG, from yesterday’s Board meeting, and afford the Board opportunity to raise any further questions.

He called for any further input on the Agenda. There were no comments.

4. Merit/NANOG Briefing

Brief discussion ensued on this matter with the Board agreeing that to the extent that ARIN could be supportive, it would be.

6. Discussion of ARIN Elections – Issues and Solutions

The Chair stated this item would be discussed after Item 9.

9. Any Other Business (Continued)

The Chair stated at this time discussion would continue on topic B and on any other topic not previously discussed.

B) Legacy Registration Services Agreement (LRSA) Extension (continued). The Board discussed the fact that the LRSA period to sign expires on June 30, 2010. Discussion ensued on whether to let it expire, extend it further, or let it be open indefinitely. After discussing, it was the sense of the Board revisit the matter closer to the time the extension expires. The Chair stated the Board would revisit the matter telephonically in May.

The Chair called for any other business items. The President stated that he did have one more item regarding ARIN’s Secure Communications. Scott Bradner noted this was brought up to the Board in the past, and it was considered an operational matter. The Chair agreed, but explained that it has since become an action item, where it was not before, and therefore the President needed to discuss the matter with the Board. The Chair also added a Human Resources item to Any Other Business.

The Chair stated the Board would discuss Item 6 at this time, and resume Any Other Business items afterward.

6. Discussion of ARIN Elections – Issues and Solutions

Bill Woodcock provided overview of ARIN’s 2009 election issues. He stated that the ARIN Nominations Committee (NomCom) has been operating in the same fashion for quite some time, and they need clarification of their role. The NomCom would appreciate a written guideline, and he stated a new document has been written and was currently being reviewed by the Board to final form.

Discussion ensued regarding the fact that ARIN Bylaws changes would need to be made, however it was the sense of the Board that this document be accepted, and then the Bylaws changes would be made shortly thereafter.

It was moved by Bill Woodcock, and seconded by Scott Bradner, that:

“Resolved, that there be, and is hereby designated, a Nominations Committee, with the specified Charter, responsible for identifying, recruiting, and certifying a properly selected slate of Trustee and Advisory Council candidates to be placed in nomination before the Membership for election in accordance with ARIN Bylaws and documented procedures.”

The Chair called for discussion. It was noted that the ARIN-region ASO Address Council members needed to be included. The Chair called for break at 8:20 AM EDT, to work on this revision. The Chair resumed the meeting at 8:28 AM EDT.

It was moved by Bill Woodcock, and seconded by Scott Bradner, that:

“Resolved, that there be, and is hereby designated, a Nomination Committee, with the specified Charter, responsible for identifying, recruiting, and certifying a properly selected slate of Trustee, Advisory Council, and Address Supporting Organization Address Council candidates to be placed in nomination before the Membership for election in accordance with ARIN Bylaws and documented procedures.”

The Chair called for discussion. Scott Bradner noted this as a friendly amendment, and Bill Woodcock accepted.

The amended motion carried with one abstention (John Curran), via roll call.

The Chair tasked Scott Bradner to work with staff on the necessary changes to the ARIN Bylaws. Scott agreed to do so.

The Chair resumed the Agenda at Item 9. Any Other Business, to address items previously not discussed.

9. Any Other Business (Continued)

D) Revising ARIN Secure Communications. The President explained the Board’s previous guidance to staff was to support all authentication methods and to specify to the members they can choose which to use. x.509, PGP, and Mail Authentication were all supported. He stated that with the advent of ARIN Online, one method has become fairly problematic to support, explaining that x.509 has low penetration and the estimation of the work of porting it to ARIN Online is 6 to 8 person-months.

The President requested discontinuing supporting x.509 during this change. It was the sense of the Board that this request was reasonable and agreed to ARIN’s discontinuation of supporting x.509.

E) Human Resource Matter. The Chair stated the Board would enter Executive Session at this time. He briefed the Board on a personnel matter that had the prior approval of the Compensation Committee. The Board had no objection to the point of information relating to the Chairman’s proposed action. No formal motion was required or sought.

10. Adjournment

The Board exited Executive Session, and the Chair entertained a motion to adjourn at 8:44 a.m. EDT. It was moved by Lee Howard, and seconded by Paul Vixie, to adjourn. The motion carried unanimously with no objections.