Board of Trustees Meeting Minutes - 9 July 2010 [Archived]

Teleconference

Attendees:

• Paul Vixie, Chair
• Paul Andersen, Trustee
• Scott Bradner, Treasurer
• John Curran, President & CEO
• Lee Howard, Secretary
• Bill Woodcock, Trustee

Minute Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

ARIN Counsel:

• Stephen M. Ryan

Absent:

• Timothy Denton

1. Welcome

The Chair called the meeting to order at 1:04 p.m. EDT. The presence of quorum was noted

2. Agenda Bashing

The Chair called for comments. The President requested a discussion of how the Nomination Committee (NomCom) chartering process has worked and suggestions for changes for 2011. The Chair requested a discussion regarding the upcoming AFRINIC meeting. Paul Andersen requested a discussion on ARIN’s Policy Development Process (PDP) clarification regarding timelines. The Chair added these items to Any Other Business.

3. Approval of the Minutes

It was moved by Lee Howard, as Secretary and seconded by Bill Woodcock, that:

“The ARIN Board of Trustees adopts the Minutes of the May 27, 2010 meeting as written.”

The Chair called for any comments. There were no comments.

The motion carried unanimously with no objections.

4. Draft Policy Ratification

At their meeting on 17 June 2010, the ARIN Advisory Council recommended the ARIN Board adopt the following Draft Policy 2010-2: /24 End-User Minimum Assignment Unit.

It was moved by Scott Bradner, and seconded by Lee Howard, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts Draft Policy 2010-2: /24 End-User Minimum Assignment Unit.”

The Chair called for discussion. Lee Howard noted that the PDP had been followed. Paul Andersen raised the question of increases in volume of requests, and its impact on staff, or potential increases in cost for staff. The President stated it was difficult to estimate, but the impacts will be monitored by ARIN. He noted that with the implementation of ARIN Online, much of the volume would be handled by its automation. The President also pointed out that this is the same threshold being used at some other RIRs, and that ARIN is coming into closer alignment via this policy.

The motion carried unanimously via roll call.

5. Discuss Board Retreat Logistics

The Board reviewed their agenda and schedule for their upcoming workshop in August.

6. 2010 ARIN Nominations Committee (NomCom)

Chair to lead. In accordance with Bylaws Article VIII Section 2.a, “The Board shall annually appoint a Nomination Committee consisting of seven (7) persons, including: two (2) members of the Board of Trustees, two (2) members of the Advisory Council, and three (3) volunteer General Members in Good Standing.”

On 18 June 2010, ARIN’s COO, Nate Davis, verified that the volunteers are General Members in Good Standing (GMIGS); and, randomly selected them in the presence of Susan Hamlin, Director of Communications & Member Services.

It was moved by John Curran, and seconded by Paul Andersen, that:

“RESOLVED, that the ARIN Board of Trustees appoints the following persons to the 2010 Nomination Committee:
Paul Andersen, Board Representative and Committee Chair; Scott Bradner, Board Representative; Heather Schiller, AC Representative; Bill Sandiford, AC Representative; Bill Manning, GMIGS; Justin Clutter, GMIGS; and, Benson Schliesser, GMIGS."

The Chair called for discussion. There were no comments.

The motion carried unanimously via roll call.

7. Any Other Business

A) NomCom Chartering Issues. The President stated that the Charter this year requires 3 GMIGs to be selected by random lot, rather than by the President. This poses several problems if someone no shows, or drops out mid-term, i.e. ARIN may have to restart a call for volunteers for another random lot, and there may not be enough volunteers to do so. The President felt it is not a good mechanism in general, and should be removed. He noted there is no action needed at this time, but these issues will need to be rectified for the 2011 NomCom. The President also stated that the ARIN Bylaws would be reviewed for any updating needed.

The Chair stated that he would like this discussed at the upcoming Board Workshop in August. The President will add this item to Board’s workshop agenda.

The President further noted that the on-line process description for Nominee Questionnaires would be revised very shortly. It currently states that the NomCom “adds” questions to the questionnaire, instead of stating that the NomCom creates the questions. He stated the NomCom’s Charter is correct, as it states the NomCom creates the questions and that only the on-line process description needs updating.

B) Policy Development Process Timelines. The President stated during the process on Draft Policy 2010-2, the AC wished the Board to modify the PDP to reflect that the countdown for petitioning would begin after the meeting minutes are published. He stated that he and Scott Bradner discussed the matter, and felt it best discussed by the PDP Committee. The President noted however that any lessening of review time within the timeline would place a burden the AC’s productivity.

It was the sense of Board to defer this issue to the PDP Committee for long-term solutions going forward. It was the sense of the Board to defer this issue to the President and the AC Chair to discuss the short-term issue regarding the dependency between publishing the minutes and the petition period; and, to come up with a solution for the process.

The President noted that Policy Development Process (PDP) timeline issues with regard to the petition process, as noted by Paul Andersen, would also be discussed at the Board’s upcoming workshop.

C) AFRINIC Meeting Coverage. The Chair called for volunteers to attend the AFRINIC meeting in November. He emphasized the importance of ARIN representation at other RIR meetings, and noted that his own schedule was very full. Bill Woodcock stated that he is planning to attend. The Chair thanked him for volunteering.

The Chair called for any other business. Counsel suggested the Board hold a business meeting in conjunction with their workshop in August, as they will be face to face and can take care of any resolutions or business matters at that time. It was the sense of the Board to hold a business meeting on the last evening of the workshop.

8. Adjournment

The Chair entertained a motion to adjourn at 1:40 p.m. EDT. The Chair moved to adjourn, and Paul Andersen seconded the motion. The motion carried with no objections.