Board of Trustees Meeting Minutes - 13 April 2011 [Archived]

11-San Juan, Puerto Rico

Attendees:

• Timothy Denton, Chair
• Paul Andersen, Treasurer
• Scott Bradner, Vice Chair
• Vint Cerf, Trustee
• Bill Woodcock, Trustee
• John Curran, President & CEO
• Paul Vixie, Secretary

Minute Taker:

• Nate Davis, COO

ARIN Staff:

• Bob Stratton, CFO

ARIN Counsel:

• Stephen M. Ryan, Esq.

1. Welcome

The Chair called the meeting to order at 7:53 a.m. EDT. The presence of quorum was noted. It was noted that Bill Woodcock had sent apologies for this meeting, due to scheduling conflicts, but would be attending any subsequent Board meetings in San Juan.

2. Agenda Bashing

Counsel was asked to provide a brief update at this time, and provided an attorney-client privileged briefing to the Board.

3. Consent Agenda

1. Approval of Minutes of February 15, 2011 ARIN Board Meeting
2. Approval of Minutes of March 29, 2011 ARIN Board Meeting
3. Commendation to departing ARIN employee – Richard Jimmerson.
   The ARIN Board of Trustees hereby commends and thanks Mr. Richard Jimmerson for his outstanding contributions and dedication to ARIN for the past 13 years; and wishes him much success in his future endeavors.

The President moved to accept the consent agenda, which was seconded by Paul Andersen. The motion carried via unanimous consent.

4. Approval of 2010 Minutes

Chair to lead.

a. It was moved by John Curran and seconded by Scott Bradner that,

“The ARIN Board of Trustees adopts the Minutes of the April 19 & 20, 2010 Board Meeting, as written.”

The Chair called for discussion. The President explained that these minutes had not been provided to the Board for final approval, due to an oversight. Staff will ensure this does not happen in the future.

The motion carried with no objections.

b. It was moved by John Curran and seconded by Scott Bradner that,

“The ARIN Board of Trustees adopts the Minutes of the August 10, 2010 Board Meeting, as written.”

The motion carried with no objections.

5. Correction to April 8, 2010 Board Minutes

Chair to lead. The Minutes currently read:

It was moved by Scott Bradner, and seconded by Paul Andersen, that:

“The ARIN Board of Trustees amends ARIN Bylaws, by adding ARTICLE VII, Officers, Section 7, Vice Chairman of the Board, to read as follows:

The office of the Vice Chairman shall be an inferior office. The Vice Chairman of the Board of Trustees will act as the Chairman of the Board of Trustees when designated to do so by the Chairman, or in the case of a vacancy or incapacitation in the office of Chairman, until such time as the Board of Trustees elects a new Chairman. The Chairman may appoint the Vice Chairman or direct that a majority of the Board of Trustees elect a Vice Chairman.”

The Chair called for discussion. Paul Andersen suggested the word ‘absence’ be inserted after ‘vacancy…’ Scott Bradner stated he had proposed to the Board’s list that the last sentence be replaced with, “The Vice Chairman is elected by the Board from among its members; or, the Board may request by majority vote that the Chair appoint a Vice Chairman.” It was the sense of the Board that these suggestions be incorporated.

Scott’s suggestion was not incorporated, although it was adopted. The motion below will correct the April 8, 2010 Minutes. (The Bylaws reflect the correct wording, thus no action to change them is required.)

It was moved by John Curran and seconded by Scott Bradner that,

“The ARIN Board of Trustees corrects the Minutes of April 8, 2010 to accurately reflect the motion regarding the office of the Vice Chairman as follows:

The office of the Vice Chairman shall be an inferior office. The Vice Chairman of the Board of Trustees will act as the Chairman of the Board of Trustees when designated to do so by the Chairman, or in the case of a vacancy, absence, or incapacitation in the office of Chairman, until such time as the Board of Trustees elects a new Chairman. The Vice Chairman is elected by the Board from among its members; or, the Board may request by majority vote that the Chair appoint a Vice Chairman.”

The motion carried with no objections.

6. Transfers, Modifying the Practice for Transferors to Sign a Registration Services Agreement

The President stated that transfers, per policy, must be received by the transferee under a registration services agreement. With regard to a legacy transferor, the practice, not the policy, has been to have them enter into a Legacy RSA (LRSA) as part of the vetting process to ensure authority. He proposed that requiring an LRSA on the transferee might be perceived as burdensome. It was recommended to the Board to change the practice to allow transfers to be initiated for legacy resources not under agreement as long as adequate documentation noting authority to transfer such as an Officer attestation. The President noted that ARIN must inform the community that this may take longer and that it may not succeed.

Paul Vixie supported the change, noting that attestation to being the address holder would be useful in the case of fraud. Vint Cerf also supported it, but stated ARIN needed to be clear and consistent with use of terminology.

It was the sense of the Board to move forward with suggested change.

The Chair suspended the meeting at 8:40 a.m. EDT, stating it would be be resumed Tuesday morning, April 12, 2011.

Tuesday, April 12, 2011

The Chair called the meeting to order at 8:01 a.m. EDT. The presence of quorum was noted, with full Board in attendance. The Board entered executive session to receive an update from Counsel.

The Chair suspended the meeting at 8:47 a.m. EDT, stating it would be resumed during the ARIN XXVII lunch break.

The Chair called the meeting to order at 12:16 p.m. EDT, resuming discussion under executive session.

The Chair suspended the meeting at 1:21 p.m. EDT. He announced the Board meeting would resume April 13, 2011 in the morning.

Wednesday, April 13, 2011

The Chair called the meeting to order at 7:59 a.m. EDT. The presence of quorum was noted, with full Board in attendance.

Following prior discussion, the President acknowledged it was the sense of the Board to focus efforts to ensure that the community (ISPs and End-Users) knows about ARIN’s transfer policy, and that there is a need to expand outreach efforts in this area.

7. Adjournment

The Chair entertained a motion to adjourn 8:53 a.m. EDT. The meeting was adjourned with no objections.