Board of Trustees Meeting Minutes - 13 November 2011 [Archived]

Philadelphia, PA

Attendees:

• Timothy Denton, Chair
• Paul Andersen, Treasurer
• Scott Bradner, Vice Chair
• Vint Cerf, Trustee
• John Curran, President & CEO
• Paul Vixie, Secretary
• Bill Woodcock, Trustee

Minute Taker:

• Nate Davis, ARIN

ARIN Staff:

• Bob Stratton, CFO

ARIN Counsel:

• Stephen M. Ryan, Esq.

1. Welcome

The Chair called the meeting to order at 12:16 p.m. EDT. The presence of quorum was noted.

2. Agenda Bashing

The Chair called for any comments. There were no comments.

3. Consent Agenda

Approval of the Minutes.

It was moved by Vint Cerf, and seconded by Paul Andersen, that:

“The ARIN Board of Trustees approves the Minutes of August 24, 2011 ARIN Board Meeting, as written.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

Bill Woodcock joined the meeting at this time.

It was moved by Paul Vixie, and seconded by Scott Bradner, that:

“The ARIN Board of Trustees approves the Minutes of September 22, 2011 Special Meeting of the ARIN Board, as written.”

The Chair called for discussion. There were no comments.

The motion carried.

4. General Counsel Report

Counsel reviewed the Board spousal travel program, which provided reimbursement of companion airfare for one trip annually for each Board member. Following discussion, it was the general sense of the Board that the spousal travel program be ended.

It was moved by Vint Cerf and seconded by Paul Vixie, that:

“The ARIN Board of Trustees cancels the Board spousal travel reimbursement program.”

The Chair called for discussion. There were no further comments.

The motion carried.

In light of discussion in the greater Internet community, the President took the opportunity to remind the Board about ARIN’s COI policy and highlight that the policy includes any known conflict of interest with future matters. The Board recognized that in the same manner of a current COI, Board members are also required to consider conflicts with known future endeavors. It was the sense of the Board to recognize and acknowledge this fact. Regarding COI issues, Counsel emphasized that it was a Board member’s obligation to use best judgment to see if he needs to recluse himself from the discussion, and/or the vote on potential conflict matters. If the Board has any questions during such items, they should discuss them with ARIN’s General Counsel.

Counsel briefly discussed the Legacy Registration Services Agreement version 3.0, presently distributed for community consultation.

5. Report from IGF Meeting in Nairobi, Kenya

The President provided a brief overview of the 6th Meeting of the IGF recently held in Nairobi that he attended. He stated that the RIRs had adequate staffing for the NRO’s booth. Scott Bradner and Vint Cerf were both in attendance, but noted Vint was there as independent attendee. The President noted that it was a productive event and that good discussions on critical Internet resources took place. He advised continuing to support the IGF.

Vint Cerf reported proposals from Russia and China indicating a slate of principles that should be adopted, appearing as an aid to security, but also having potential control implications. India, Brazil, and South Africa (IBSA) also advocated creating a new UN body to oversee Internet Governance. These matters warranted considerable attention at IGF.

The President stated that I* executives were able to meet with UN DESA Assistant Secretary-General Stelzer regarding the IGF. ASG Stelzer identified the IGF as an important multi-stakeholder forum, and suggested that more UN forums may make use of consensus-based processes in the future.

6. Upcoming Meetings

The President reminded the Board of the following meetings.

First ARIN Board Meeting of 2012. The first ARIN Board meeting of 2012 will be a face-to-face meeting, held on Monday, January 9, 2012 at the Hyatt Reston Town Centre in Reston, VA; with a Board dinner Sunday evening, time/location TBD. ARIN staff will be contacting Board members to arrange travel in the coming weeks.

Board members will receive a blank copy (electronically) of the COI form, and a paper copy of their prior year’s form, to complete it as new, or to update, re-date, and re-sign it.

CTU Ministerial Summit, Miami, FL. Bernadette Lewis has indicated that the CTU is close to finalizing dates for the second week of February 2012 to hold a Ministerial Summit in Miami, FL. She mentioned that it would be appropriate for ARIN to participate, Board members included. This would be a great opportunity interact with Ministers, and to continue to develop contacts and cultivate relationships.

7. Any Other Business

8. Adjournment

The meeting was adjourned at 1:24 p.m. EDT.