Board of Trustees Meeting Minutes - 27 October 2011 [Archived]

Teleconference

Attendees:

• Timothy Denton, Chair
• Paul Andersen, Treasurer
• Scott Bradner, Vice Chair
• Vint Cerf, Trustee
• John Curran, President & CEO
• Paul Vixie, Secretary
• Bill Woodcock, Trustee

Minute Taker:

• Thérèse Colosi, ARIN

ARIN Staff:

• Nate Davis, ARIN

ARIN Counsel:

• Stephen M. Ryan, Esq.

1. Welcome

The Vice Chair called the meeting to order at 5:06 p.m. EDT. The presence of quorum was noted. It was acknowledged that the Chair would be delayed, and that Paul Andersen would be leaving shortly due to scheduling conflicts.

2. Agenda Bashing

The Chair called for any comments. There were no comments.

3. Confirmation of ARIN Elections

The ARIN Board and ARIN Advisory Council elections closed on Saturday, October 22, 2011. The Board needs to confirm the winners. (Winners must be announced by October 29, 2011.)

ARIN Board of Trustees Election Results. On October 22, 2011 the following persons were elected to the ARIN Board of Trustees for a three-year term commencing 1 January 2012:

• Tim Denton
• Bill Woodcock

The total number of votes cast was 463 out of a total electorate of 3,262 eligible voters. The Treasurer, President, and General Counsel confirmed the count of ballots independently.

The Vice Chair called for a motion.

It was moved by Paul Andersen, and seconded by Vint Cerf, that:

“The ARIN Board of Trustees confirms the results of the ARIN Board of Trustees Election conducted in October 2011.”

The Vice Chair called for any comments. There were no comments.

The motion carried with no objections.

ARIN Advisory Council Election Results. On October 22, 2011 the following persons were elected to the ARIN Advisory Council for a three-year term commencing 1 January 2012:

• Dan Alexander
• Kevin Blumberg
• Bill Darte
• David Farmer
• John Sweeting

The total number of votes cast was 487 out of a total electorate of 3,262 eligible voters. The Treasurer, President and General Counsel confirmed the count of ballots independently.

The Vice Chair called for a motion.

It was moved by Bill Woodcock, and seconded by Paul Vixie, that:

“The ARIN Board of Trustees confirms the results of the ARIN Advisory Council Election conducted in October 2011.”

The Vice Chair called for any comments. There were no comments.

The Chair joined the meeting at this time (5:07 p.m. EST).

The motion carried with no objections.

Vint Cerf asked if the Chair approved of both motions. The Chair replied affirmatively.

4. General Counsel Report

Counsel reviewed the Board spousal travel program, which provided reimbursement of companion airfare for one trip annually for each Board member. Following discussion, it was the general sense of the Board that the spousal travel program be ended.

It was moved by Vint Cerf and seconded by Paul Vixie, that:

“The ARIN Board of Trustees cancels the Board spousal travel reimbursement program.”

The Chair called for discussion. There were no further comments.

The motion carried.

In light of discussion in the greater Internet community, the President took the opportunity to remind the Board about ARIN’s COI policy and highlight that the policy includes any known conflict of interest with future matters. The Board recognized that in the same manner of a current COI, Board members are also required to consider conflicts with known future endeavors. It was the sense of the Board to recognize and acknowledge this fact. Regarding COI issues, Counsel emphasized that it was a Board member’s obligation to use best judgment to see if he needs to recluse himself from the discussion, and/or the vote on potential conflict matters. If the Board has any questions during such items, they should discuss them with ARIN’s General Counsel.

Counsel briefly discussed the Legacy Registration Services Agreement version 3.0, presently distributed for community consultation.

5. Adjournment

Scott Bradner moved to adjourn at 5:10 pm EDT, seconded by Paul Vixie. Hearing no objections, the Chair adjourned the meeting.