Board of Trustees Meeting Minutes - 24 August 2012 [Archived]

Yountville, CA

Attendees:

• Timothy Denton, Chair
• Paul Andersen, Treasurer
• Scott Bradner, Vice Chair
• Vint Cerf, Trustee
• John Curran, President & CEO
• Paul Vixie, Secretary
• Bill Woodcock, Trustee

Note Taker:

• Nate Davis, COO

ARIN Staff:

• Nate Davis, COO
• Bob Stratton, CFO

ARIN Counsel:

• Stephen M. Ryan, Esq.

1. Welcome & Agenda Review

The Chair called the meeting to order at 9:02 a.m. PDT. The presence of quorum was noted. The Chair acknowledged that Vint Cerf would be joining via teleconference.

2. Approval of the Minutes

Chair to lead. It was moved by Paul Vixie, and seconded by Paul Andersen, that:

“The ARIN Board of Trustees approves the Minutes of 06 June 2012, as written.”

The Chair called for discussion. There were no comments.

The motion carried unanimously via show of hands and affirmations.

3. Presentation and Adoption of Revised Policy Development Process

It was moved by John Curran, and seconded by Scott Bradner, that:

“The ARIN Board of Trustees adopts the Revised Policy Development Process, as presented.”

The President explained that this revised Policy Development Process (PDP) was culmination of two years of work including the PDP Revision Committee formed by Lee Howard. Scott Bradner and the President also met to clean up the PDP structure, and sought two rounds of review from the community and the ARIN Advisory Council (AC). The last AC comment period ended four months ago, and resulted in minor grammatical changes.

Paul Andersen noted that there was a major change from the last version the PDP committee had seen with regard to Section 3.1.1, where it stated that an AC member should not petition its own proposals and inquired as to the rationale for the change. The President noted that there had been discussion on both sides of the matter, but there had not been overall community support with regard to the Board constraining the AC members from also petitioning as individual actions. Scott Bradner agreed that the AC should not petition its own proposals.

Bill Woodcock stated that he very much liked that the process was documented in flowchart format, but noted that there were some items that were difficult to express in a flowchart. He asked, as an example, what triggered an abandonment of a draft policy (DP). The President explained that DPs are ‘owned’ by the AC, and that they could chose to abandon them at any time up to the point before they were advanced to the Board for adoption.

Bill Woodcock noted that a state diagram was important to confirm that the PDP text was correct. Scott agreed, and suggested that the motion be withdrawn until a complete set of flowcharts could be reviewed that supported the text. The President noted that if the revised PDP were to be remanded to staff at this time, the PDP would not be adopted at this Board meeting; and, would likely not be adopted until well after the ARIN XXX meeting in October. Bill Woodcock wanted to ensure that the Board did not approve text for a process that could not be explained through a reasonable flowchart that a person could interpret. The President acknowledged Bill’s concern, and stated that a state diagram had not been previously requested, could be generated, and certainly did raise the bar.

Vint Cerf joined the meeting via teleconference at this time. (9:26 a.m. PDT)

With permission of the Board, the President noted that the motion was withdrawn, and that ARIN staff would promptly generate and review a state diagram for the revised PDP process, and if needed, make any proposed changes to PDP text that resulted from corrections identified by the state diagram. The flowchart would also be updated, and noted that the final flowchart served as basic instructional material, and might have to be high-level.

4. Legal Bylaws and Election Review

The President provided background to the Board. He explained that a Bylaws change had been suggested to make more explicit ARIN’s compliance in voting practices that were a result of recent changes to Virginia Non-Stock Corporation Act.

It was moved by Paul Andersen, and seconded by Paul Vixie, that:

“The ARIN Board of Trustees amends the ARIN Bylaws, Article VIII, Section 4(a) by replacing the current Section 4(a) in its entirety with the new Section 4(a), as presented.”

The Chair called for discussion. Scott Bradner stated that it was necessary and it was simple.

Bill Woodcock agreed, but noted concern with regard to not having enough eligible voters. He asked what number made up the 5%. The President explained that ARIN usually had 3,200 eligible General Members for elections, which made the 5%, 160 organizations. ARIN typically saw an approximate 12% turnout in elections.

The motion carried unanimously via roll call vote.

5. Number Resource Policy Manual (NRPM) Administrative Change.

The President reviewed the proposed change, and noted that Section 6.5.7 had too much reference, and that the language had been made obsolete by the cleanup of the IPv6 language.

It was the sense of the Board that the change was sufficient, and the President indicated that it would be put into the next NRPM update.

6. Fee Structure

The President presented the staff’s proposed 2013 fee schedule to the Board. He reviewed a slide deck with the Board explaining that the fee structure spread the cost recovery out with the introduction of a new ISP tier at the top and the bottom. This change made it more gentle on smallest ISPs, and noted that the largest ISPs would incur larger fees. He noted that the fincom had reviewed the proposal. The Board made suggestions on presentation and format, and recommended that the President incorporate these changes prior to presentation to the members at ARIN XXX in October.

7. General Counsel Update on Legal Matters

The Board entered executive session at this time (10:47 a.m. PDT.)

8. Any Other Business

The Chair called for any other business. There were no comments.

9. Adjournment

The Chair entertained a motion to adjourn at 11:02 a.m. PDT. Scott Bradner moved to adjourn, seconded by Paul Andersen. The meeting adjourned with no objections.