Board of Trustees Meeting Minutes - 18 December 2012 [Archived]

Teleconference

Attendees:

• Timothy Denton, Chair

• Paul Andersen, Treasurer

• Scott Bradner, Vice Chair

• Vint Cerf, Trustee

• John Curran, President & CEO

• Paul Vixie, Secretary

• Bill Woodcock, Trustee

Note Taker:

• Therésè Colosi

ARIN Staff:

• Nate Davis, COO

ARIN Counsel:

• Michael Abjuela, Assoc. General Counsel

Observer:

• Aaron Hughes, Board Member Elect

1. Welcome & Agenda Review

The Chair called the meeting to order at 3:02 p.m. EST. The presence of quorum was noted. The President welcomed Mr. Hughes to the call as an observer. The Chair called for any changes to the agenda. There were no changes.

2. Approval of the Minutes

It was moved by Paul Vixie, as Secretary, and seconded by Scott Bradner, that:

“The ARIN Board of Trustees approves the Minutes of 25 October 2012, as written.”

The motion carried with no objections. It was moved by Paul Vixie, as Secretary, and seconded by Scott Bradner, that:

“The ARIN Board of Trustees approves the Minutes of 09 November 2012, as written.”

The motion carried with no objections.

3. Ratification of ARIN Policies

A) ARIN-2012-5.

It was moved by Scott Bradner, and seconded by Paul Vixie, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts ARIN-2012-5: Removal of Renumbering Requirement for Small Multi-homers.”

The Chair called for discussion. The President stated that the policy went through the Policy Development Process (PDP), and was presented at the ARIN Public Policy Meeting in Dallas, TX in October. Support at that meeting was 48 in favor, zero against. He provided an overview of the text to the Board, which the Board reviewed.

The motion carried unanimously via roll call.

B) ARIN-2012-7.

It was moved by Scott Bradner, and seconded by Paul Vixie, that:

“The ARIN Board of Trustees, based on the recommendation of the ARIN Advisory Council, and noting that the Policy Development Process has been followed, adopts ARIN-2012-7: Reassignments for Third Party Internet Access (TPIA) over Cable.”

The Chair called for discussion. The President stated that the community had discussed the policy; and, he provided an overview of the text to the Board. He stated the policy went through the PDP, and was presented at the ARIN Public Policy Meeting in Dallas, TX in October. Support at that meeting was 47 in favor and one against. The Board reviewed the text.

Paul Andersen pointed out that the policy rationale mentioned Canada, even though the text does not. He reminded the Board that he worked for a Canadian ISP, and stated that he was in favor of the motion.

The motion carried with six in favor and one abstention (Tim Denton) via roll call. Mr. Denton explained his abstention was due to his role as a Commissioner for the Canadian Radio & Telecommunications Commission (CRTC).

3. ARIN 2013 Operating Plan

The President provided an overview of the plan to the Board. After presenting, the President asked to move the discussion to item #6 (2013 Budget presentation) if there were no objections, as the Fee Discussion was to be held in January. The Treasurer noted that the Finance Committee’s minutes and the Treasurer’s cover letter to the Board were distributed to the Board this morning. The Chair stated item 6 would be discussed at this time.

6. ARIN 2013 Budget

The President provided an overview of the forecasted actuals of the budget to the Board. He forwarded the auditor’s response to ARIN’s memo regarding 2013 Capitalization to the Board as an informational item.

Vint Cerf asked if the increase in professional fees in 2013 was due to anticipated substantial activity in the U.S. and/or internationally (for example, the ITU) in 2013. The President replied that there would be increased activity in the both in regions (U.S. and Canada), as well as internationally.

The President then reviewed additional items, not included in the base budget, for the Board’s consideration:

• ARIN On the Road
• NANOG Public Policy Consultations
• Increased Canadian and Caribbean Outreach
• ARIN HQ Disaster Recovery Plan (DRP) functionality
• Government Outreach Targeting
• Conduct RSD Audit
• ARIN Online (AOL) User Interface (UI) Enhancement Study

Vint Cerf asked what the split was for outreach between Canada and the Caribbean. The President replied it was estimated between 85K for the Caribbean, and 50K for Canada.
The President pointed out that with all of the items included, the presented budget increases by 748K to a total of 16.3M dollars for 2013.

It was moved by Paul Andersen, as Treasurer, and seconded by Paul Vixie, that:

“The ARIN Board of Trustees approves the 2013 Budget, as presented by staff.”

The Board discussed the proposed budget and the budget process. Bill Woodcock and Scott Bradner believed that the proposed budget was not in keeping with guidance for a flat budget the Board had been given and, in the future, the Board should provide a fixed budget. The CEO and staff would then provide a budget that met that figure. Other Board members believed that the proposed budget was acceptable, and that it met the needs of the organization. The Board agreed to discuss the budgeting process during its January meeting.

The Chair called for a roll call vote. The motion to approve the budget as presented carried with five in favor, one against (Bill Woodcock), and one abstention (Scott Bradner).

The Chair resumed the agenda in its original order, beginning with Item 5.

5. ARIN Fee Structure

The President stated that the large fee schedule change would be presented during the January Board workshop. It is recommended that ARIN does not have the waiver under the current schedule, which is set to expire, when the goal is to prevent that from happening. If the Board adopted a new fee schedule, the fees should not increase before then.

6. ARIN 2013 Budget (Discussed Previously)

7. Sustaining IPv6 Fee Waiver

Based on discussion during the last Finance Committee meeting, held 29 November, it was recommended that this matter be brought before the Board.

It was moved by John Curran, and seconded by Bill Woodcock, that:

“The ARIN Board of Trustees extends the current IPv6 Fee Waiver of 25% for IPv6 Registration Services Fees though 31 December 2013.”

The motion carried unanimously via roll call.

8. ARIN Policy Development Process (PDP) (Deferred to the January Board Meeting)

9. ARIN General Counsel Update(Deferred to the January Board Meeting When General Counsel Would be Available)

10. Any Other Business

The Chair stated that he has become an Inquiry Officer to inquire into organizations on payments to 911 telephone emergency calls, in relation to Internet Protocol principles, in addition to being the Commissioner. He stated that he would forward the public announcement to the Board’s list.

The President stated that the Board’s face-to-face meeting would be held on January 7, 2013, and reminded the Board to firm up any travel plans. He noted there would be a possibility that the Board would be invited to meet with NANOG’s Board at the NANOG meeting in February to be held in Orlando, FL; and, that he would keep the Board apprised for travel planning.

It was moved by Paul Andersen, and seconded by Paul Vixie, that:

“The ARIN Board of Trustees, on behalf of the Internet community and of ARIN, thanks Scott Bradner for his many years of service. He will be missed.”

The motion carried by acclamation.

11. Adjournment

The Chair entertained a motion to adjourn at 4:07 p.m. EST. Scott Bradner moved to adjourn, seconded by Bill Woodcock. The meeting was adjourned with no objections.