Board of Trustees Meeting Minutes - 09 October 2014 [Archived]

Baltimore, MD

Attendees:

• Vint Cerf, Chair

• Paul Andersen,Treasurer/ Vice Chair

• John Curran, President & CEO

• Timothy Denton, Secretary

• Aaron Hughes, Trustee

• Bill Sandiford, Trustee

• Bill Woodcock, Trustee

Note Taker:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO
• Einar Bohlin, WebEx Coordinator

Counsel:

• Stephen Ryan, Esq

1. Welcome & Agenda Review

The Chair called the meeting to order at 7:59 am EDT. The presence of quorum was noted. The Chair reviewed the agenda with the Board. The Treasurer requested an update on ARIN’s investments under any other business. The Chair agreed.

2. Approval of the Minutes

It was moved by Bill Woodcock, and seconded by Bill Sandiford, that:

“The ARIN Board of Trustees approves the Minutes of 12 September 2014, as written.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

3. IANA Stewardship Transition Planning Process

The President stated that the community is building a proposal for how the Internet community handles the stewardship of the IANA absent NTIA oversight. Several communities within the Internet community (ICANN for DNS, RIRs for IP numbers, and IETF for protocol parameters) are taking the lead to work on proposals for their respective areas of expertise. A 30-person group (the Internet Coordination Group (ICG)) will integrate the proposals. ARIN is currently in consultation with its members for input; and, a survey of the community will be taken after the ARIN 34 Public Policy Meeting (PPM) on several open issues to help foster discussion. The President noted that the Number Resource Council (NRO) is still determining the process for putting the 5 RIR inputs into one ICG submission. The ICG will take 4 or 5 months to come up with one overall submission. The President felt confident that the IETF and RIRs would converge to a successful proposal, however he noted that the DNS community might take longer (due to the combined nature of DNS oversight, policy, and implementation all within ICANN).

4. ARIN Registration Services Update

The Board entered an Executive Session to discuss matters related to registration services performance levels at 8:05 am. EDT. The Board exited the session at 8:26 a.m. EDT.

5. ARIN Tax Compliance Overview

The COO stated that the President had previously noted the potential personal liability of Board members for ARIN’s tax obligations if there were a failure on ARIN’s part to properly pay them. Staff has looked into this issue to confirm the existence of adequate controls and to minimize any risk associated with Board liability. The COO stated he worked with legal counsel and the Treasurer on the matter, and thanked both for their guidance. The COO presented a slide deck on the tax payment process, and noted that the Board is significantly removed from liability as it is a volunteer body, and does not provide operational oversight. For avoidance of any doubt, staff recommended that an internal quarterly tax payment review and annual update be submitted to the Board Audit Committee. This would occur in the first half of each year for the prior tax year. The Board agreed to the recommendation and thanked the COO for the work and the report.

6. Appointment of 2015 NRO NC Representative

One of the three seats for the NRO NC/ASO AC in the ARIN region is a three-year appointed position. ARIN has two nominees this year: Mr. Ron da Silva, and Mr. Steven Goodman. The Board needs to appoint one of these gentlemen.

It was moved by Paul Andersen, and seconded by Bill Woodcock, that:

“The ARIN Board of Trustees hereby appoints Ron da Silva to the serve as the ARIN-region NRO NC/ASO AC representative, for a three-year term beginning through 31 December 2018.”

The President stated that Mr. da Silva was willing to continue to serve in this role and that Mr. da Silva’s performance in this role has been quite good.

The motion carried with no objections.

7. General Counsel Update

Counsel provided an attorney-client privileged briefing to the Board.

8. Any Other Business

Update on ARIN Investments.

The Treasurer stated that he, the CEO, and the COO met with ARIN’s financial investment company while in Baltimore to review ARIN’s investment portfolio. He reported that he was confident the investments were in good hands. The COO stated ARIN was advised to invest the smaller reserve funds in a ladder of CDs, with an appropriate range of dates, based on anticipated liquidity need in order to gain interest on these funds rather than holding cash. ARIN will be looking at this internally. The investment firm stated they were evaluating redistribution on PIMCO, due to the change in fund manager, but that there were no significant concerns.

9. Adjournment

The Chair called for adjournment at 8:55 a.m. EDT. The meeting adjourned with no objections.