Board of Trustees Meeting Minutes - 14 November 2016 [Archived]

Teleconference

Attendees:

• Paul Andersen, Chair

• Vint Cerf, Vice Chair

• John Curran, President & CEO

• Timothy Denton, Secretary

• Aaron Hughes, Trustee

• Bill Sandiford, Treasurer

Scribe:

• Thérèse Colosi

ARIN Staff:

• Nate Davis, COO

ARIN Counsel:

• Stephen M. Ryan, Esq.

Observer:

• Patrick Gilmore, 2017 Trustee-Elect

Regrets:

• Bill Woodcock, Trustee

1. Welcome & Agenda Review

The Chair called the meeting to order at 4:04 p.m. EST. The presence of quorum was noted.

The Chair welcomed Mr. Patrick Gilmore, the 2017 Trustee-Elect, to the call, and thanked him for participating in the ARIN elections.

The Chair acknowledged that Mr. Hughes would be delayed. The President reminded the Board to participate in the Doodle Poll for a December Board teleconference.

2. Consent Agenda

The Chair reviewed the consent agenda with the Board.

A) Approval of Board Minutes. (Exhibit A)

B) Confirmation of Action Taken Without a Meeting.

2016 ARIN Board and Advisory Council Election Results. (Exhibit B) On 01 November 2016, the ARIN Board of Trustees confirmed the results of the ARIN 2016 election process. Each Trustee consented, in writing, to this action.

It was moved by Vint Cerf, and seconded by John Curran, that:

“The ARIN Board of Trustees approves the Consent Agenda, as presented.”

The Chair called for any objections. There were no objections.

The motion carried with no objections.

3. Appointment for Remaining NRO NC Term Vacated by John Sweeting

The Chair stated that Mr. Blumberg had been fulfilling the position upon Mr. Sweeting’s resignation. (Mr. Hughes joined at this time 4:06 p.m. EST.) The Chair called for the motion.

It was moved by John Curran, and seconded by Bill Sandiford, that:

“The ARIN Board of Trustees appoints Kevin Blumberg to fill the remainder of the term on the ARIN-Region NRO Number Council, left by the resignation of John Sweeting, through December 31, 2017.”

The Chair called for discussion. The President stated that, according to the rules, a vacated seat may be filled by an interim appointment until the next general election. At that time, the seat would be filled by election or appointment, as appropriate. This is an appointed seat; therefore, the Board needs to appoint a person to fill the remainder of the term. The Board appointed Mr. Blumberg on an interim basis until the general election, and is now appointing him to fill the same position until the end of its full term, ending 31 December 2017.

The motion carried unanimously, with no objections.

4. Adoption of the 2017 – 2018 ARIN Strategic Plan

(Exhibit C, Exhibit D)

The President noted that the Plan was reviewed by the Board at their workshop in August. The Board had noted that the objectives needed prioritization, and that task has been completed. The Plan had not been reviewed by the Board since the prioritizations were made.

It was moved by John Curran, and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees adopts the ARIN 2017 – 2018 Strategic Plan, as presented.”

The Chair called for discussion. The President stated that the prioritization of the objectives was new, but the content was not. He believed it was straightforward. The Board agreed. Vint Cerf noted that all of the objectives were important, and that none of them would be abandoned. All agreed.

The motion carried unanimously, with no objections.

5. ARIN 2017 Board Diversity Discussion

(Exhibit E)

The President provided a presentation to the Board with an overview and recommendation on the matter. He pointed out that the ARIN community discussed this issue at length during the ARIN 36 meeting. The Board is able to increase the number of its Trustees, via appointment of an additional Trustee, with particular desired qualifications for a one-year term. The President believed it would be beneficial for the Board to consider appointing an 8th member by reason of diversity of background. He believed the Board should also consider initiating community discussion on the merits of increasing the Board by three additional members. He stated that if this does not durably address this issue, then the Board should consider revisiting the question of contiguous term limits for Trustees.

Discussion ensued on these matters. After discussion, it was the sense of the Board that the President bring a proposal to the Board’s January workshop for their consideration with regard to increasing the Board’s size, as well as a final presentation on improving diversity via sector-based representation.

The President was asked if Merike Kaeo was willing to be considered for a one-year appointment to the ARIN Board of Trustees. The President indicated that he had confirmed with Ms. Kaeo that that was the case.

It was moved by Bill Sandiford, and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees appoints Merike Kaeo as a voting member of the ARIN Board of Trustees for a one-year term, beginning 01 January 2017.”

The motion carried with all in favor, via roll call vote.

6. Legal Update

Counsel stated that there was no update at this time.

7. Any Other Business

The Chair called for any other business.

2017 Board Travel

The Chair stated that the list of travel for 2017 was being worked on with staff, and he requested that the Board put together their 1st quarter travel plans within the next few weeks to be discussed and planned for 2017.

December Board Teleconference Doodle Poll

The President reminded the Board to participate in the poll to set a date.

8. Adjournment

The Chair entertained a motion to adjourn at 4:45 p.m. EST. Aaron Hughes moved to adjourn, seconded by Vint Cerf. The meeting was adjourned with no objections.