Board of Trustees Meeting Minutes - 05 October 2017 [Archived]

San Jose, CA

Attendees:

• Paul Andersen, Chair
• Bill Woodcock, Vice Chair
• John Curran, President & CEO
• Patrick Gilmore, Trustee
• Aaron Hughes, Trustee
• Merike Kaeo, Trustee
• Bill Sandiford, Treasurer

Note Taker:

• Nate Davis

ARIN Staff:

• Nate Davis, COO

ARIN Counsel:

• Stephen M. Ryan, Esq.

1. Welcome & Agenda Review

The Chair called the meeting to order at 8:00 a.m. PDT. He welcomed everyone to the meeting, noting the presence quorum. The Chair reviewed the agenda with the Board and called for any comments. Aaron Hughes indicated that he had an item regarding accuracy in maintaining Whois data. The Chair added the item to Any Other Business.

2. Consent Agenda

• Approval of the Minutes, August 15 & 16, 2017 (Exhibit A)
• Informational – Report of Overdue Expense Reports (Exhibit B)
• Informational – Updated 5 Year Financial Model
• Informational - ARIN Help-Desk Hours (Exhibit C)

It was moved by Aaron Hughes, and seconded by John Curran, that:

“The ARIN Board of Trustees approves the Consent Agenda.”

The Chair called for comments. There were no comments.

The motion carried with all in favor, no objections.

3. ARIN Board Appointment of 2018 ARIN-Region NRO NC/ASO AC Representative

It was moved by Bill Sandiford and seconded by Merike Kaeo, that:

“The ARIN Board of Trustees hereby appoints Kevin Blumberg to the serve as the ARIN-region NRO NC/ASO AC representative for a three-year term, beginning through 31 December 2021.”

The Chair called for comments. The President noted that Mr. Blumburg had done an excellent job, to which the Board agreed.

The motion carried with all in favor, no objections.

4. ARIN Board Appointment of 2018 ARIN IETF Reporter

It was moved by John Curran and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees hereby appoints ­­­­­Cathy Aronson to the serve as ARIN’s IETF Reporter for calendar year 2018.”

The Chair called for discussion. The President stated that Cathy has been doing this for some time now, and does an excellent job. He stated that she was fully committed to attending the meetings, and that she brought back meaningful content to the ARIN community, to which the Board agreed.

The President further recommended that the Board appoint Cathy for calender year 2018, and then next year, start open calls for candidates to serve for two-year terms in the role, including Cathy, if she wishes to continue. He explained that two-year terms minimize the overhead with the appointment, but provide a structure for periodic review of the role. Aaron Hughes asked if this discussion had taken place with Cathy. The President confirmed that it had taken place.

The motion carried with all in favor, no objections.

5. Legal Update

Counsel provided an attorney-client privileged briefing to the Board.

6. Any Other Business

Maintaining Whois Data Accuracy

Aaron Hughes mentioned that he had attended a Law Enforcement Agency (LEA) meeting yesterday, and the discussion surrounded ways to improve and maintain Whois accuracy. A question was raised as to a way to fine organizations that do not maintain accurate Whois information. He indicated that he would bring that question back to the Board for discussion.

Merike Kaeo indicated that due to General Data Protection Regulations (GDPR), organizations are going ‘dark’ with their information because the fines are so high. The President provided more background on GDPR, and indicated ARIN was in good shape with regard to GDPR due to its service region, and its exsiting practices for handling personal data. He stated that ARIN will be reviewing these practices to ensure that they meet the corresponding oblgiations in the U.S. privacy shield.

The Chair stated that, with regard to Aaron Hughes’ question on requiring Whois accuracy, it would be a policy matter and it would be best to direct folks to use the policy process. The President concurred, stating that any accuracy requirements and compliance steps are a policy matter. He believed it a worthwhile discussion among the community, and that it should start with using the policy process.

The Chair called for any other business.

ICANN/IANA-PTI Contract Renewal

Bill Woodcock suggested that ARIN and the other RIRs should specifically plan for not renewing the ICANN/IANA-PTI contract by default. He noted that the contract has a 5-year term, was signed a year ago, and requires a 1-year notification period. He believed the RIRs could conduct the work themselves. He suggested that ARIN begin the process of discussion now, as it will take some time to coordinate plans with the other RIRs.

7. Adjournment

The Chair entertained a motion to adjourn at 8:40 a.m. PDT. Bill Woodcock moved to adjourn, seconded by Merike Kaeo. The meeting adjourned with no objections.