Board of Trustees Meeting Minutes - 28 June 2018 [Archived]

Teleconference

Attendees:

• Paul Andersen, Chair
• Bill Sandiford, Vice Chair
• Dan Alexander, Trustee
• Nancy Carter, Treasurer
• John Curran, President & CEO

Note Taker:

• Therese Simcox

ARIN Staff:

• Nate Davis, COO
• Richard Jimmerson, CIO

ARIN Counsel:

• Stephen M. Ryan, Esq.

Regrets:

• Patrick Gilmore
• Aaron Hughes

1. Welcome & Agenda Review

The Chair called the meeting to order at 3:02 p.m. EDT. The presence of a quorum was noted, acknowledging that Patrick Gilmore and Aaron Hughes had sent their regrets due to conflicts in their travel schedules. The Chair stated that the Board would discuss item 2 at this meeting, and would recess the meeting for discussion of the rest of the items at another time mutually agreeable to the Board. There were no comments or objections.

2. ARIN Election Processes

(Exhibit A)

The President stated that a revised exhibit containing minor edits, based on Patrick Gilmore’s feedback, was sent to the Board just prior to this meeting for their review.

It was moved by John Curran, and seconded by Bill Sandiford, that:

“The ARIN Board of Trustees adopts the ARIN Election Processes as revised.”

The Chair called for discussion. He stated for clarity that these processes would be in effect for this year’s election. The President confirmed that was correct, explaining that while these processes have been published for years on ARIN’s website, it was not clear that they had been recently adopted by the Board.

The President further explained that the only changes made to these processes reflects the addition of the Trustee Qualification Questionnaire, which was added this year with changes to the NomCom Charter. Otherwise, the processes have not changed.

The Chair noted that an ARIN member had read the questionnaire and noted new questions which are confidential. The member had asked for ARIN to look into ways to preserve the confidentiality of those questions asked of candidates, and the Chair noted his response was that ARIN’s NomCom would do so.

The motion carried with all in favor with no objections.

Nate Davis asked the Chair if staff can proceed with posting the Election Processes in order to meet ARIN election calendar deadlines, since these Minutes would not be posted for a while. The Chair stated that since the motion to adopt the processes carried, he saw no reason not to post the processes. Nate Davis thanked him for the guidance.

The Chair recessed the meeting at 3:10 p.m. EDT stating that the meeting would reconvene at 8:00 am EDT on Friday, June 29th to discuss the outstanding items on the agenda. All agreed.

June 29, 2018

ARIN Board Meeting Continued

Attendees:

• Paul Andersen, Chair
• Bill Sandiford, Vice Chair
• Dan Alexander, Trustee
• Nancy Carter, Treasurer
• John Curran, President & CEO
• Patrick Gilmore, Secretary
• Aaron Hughes, Trustee

ARIN Counsel:

• Stephen M. Ryan, Esq.

The Chair resumed the Board meeting at 8:00 a.m. EDT to discuss deferred items. The presence of a quorum was noted, and the Chair acknowledged the attendance of observers: Ms. Maria Rodriguez and Mr. Jeremy White.

3. ARIN Legal Matters

The President moved to enter into executive session at 8:01 a.m. EDT, seconded by Bill Sandiford. Without objection, the Chair stated that the Board was in executive session to consider a legal matter. During the executive session, Aaron Hughes left the teleconference.

The Board exited the executive session at 9:34 a.m. EDT. The Chair stated regular business items would be resumed.

4. Any Other Business

The Chair called for any other business.

Board Appointment Committee.

The President noted that an update on the Board Appointment Committee was due, but that the Committee Chair could send it to the Board’s mailing list in the interest of time.

5. Adjournment

The Chair entertained a motion to adjourn at 9:35 a.m. EDT. Bill Sandiford moved to adjourn, seconded by Nancy Carter. The meeting adjourned without objection.