Board of Trustees Meeting Minutes - 13 December 2018 [Archived]

Teleconference

Attendees:

• Paul Andersen, Chair
• Bill Sandiford, Vice Chair
• Dan Alexander, Trustee
• Nancy Carter, Treasurer
• John Curran, President & CEO
• Patrick Gilmore, Secretary
• Aaron Hughes, Trustee

Scribe:

• Therese Simcox

ARIN Staff:

• Nate Davis, COO
• Richard Jimmerson, CIO

ARIN Counsel:

• Stephen M. Ryan, Esq.

2019 Board Observers:

• Regenie Fraser – 2019 Board-Appointed Trustee
• Peter Harrison – 2019 Member-Elected Trustee

1. Welcome & Agenda Review

The Chair called the meeting to order at 3:00 p.m. EST. The presence of a quorum was noted. It was noted that connectivity to Ms. Fraser may be challenging.

2. Consent Agenda

• Approval of the Minutes of ((Exhibit A)
• ARIN Board Action without Meeting – Confirmation of 2019 IETF Reporter. On 24 November 2018, the ARIN Board of Trustees appointed Cathy Aronson as the IETF Reporter for calendar year 2019. Each Trustee consented in writing to this action.

It was moved by John Curran, and seconded by Aaron Hughes, that:

“The ARIN Board of Trustees approves the Consent Agenda, as presented.”

The Chair called for comments. There were no comments.

The motion carried with no objections.

3. ARIN Board Ratification of Policies

On 15 November 2018, the ARIN Advisory Council recommended adoption of the following policies and editorial changes to ARIN’s Number Resource Policy Manual (NRPM) as follows:

A. ARIN-2018-1: Allow Inter-regional ASN Transfers

(Exhibit B)

The President stated that this policy was well-supported by the community, and that concerns with regard to Resource Public Key Infrastructure (RPKI) were addressed. He noted that the policy had successfully completed a Last Call period, and was recommended by the ARIN Advisory Council for adoption by the Board.

It was moved by Aaron Hughes, and seconded by John Curran, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ARIN-2018-1: Allow Inter-regional ASN Transfers.”

The Chair called for discussion. There were no further comments.

The motion carried unanimously, via roll call vote.

B. ARIN-2018-3: Remove Reallocation Requirements for Residential Market Assignments

(Exhibit C)

The President stated that the Number Resource Policy Manual (NRPM) originally required people to provide reassignment data, however it is now unnecessary as there is no IPv4 pool from which to allocate resources. The NRPM has thus been streamlined the by removing the section that referred to reallocation requirements for residential market assignments. He noted that there were no concerns raised, and this had significant support within the community. The policy has been recommended by the ARIN Advisory Council for adoption by the Board.

It was moved by Aaron Hughes, and seconded by John Curran, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ARIN-2018-3: Remove Reallocation Requirements for Residential Market Assignments.”

The Chair called for discussion. There were no further comments.

The motion carried unanimously, via roll call vote.

C. ARIN-2018-4: Clarification on Temporary Sub-Assignments.

(Exhibit D)

The President stated that clarifying text was added to the definitions of Allocation, Assignment, Reallocation, Reassignment because originally the concept of assignments/sub-assignments did not consider the temporary use of IP addresses. The President noted that the language has no effect on ARIN’s operations, it just makes the meaning clearer to the community.

It was moved by Aaron Hughes, and seconded by John Curran, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ARIN-2018-4: Clarification on Temporary Sub-Assignments.”

The Chair called for discussion. Peter Harrison asked if the term transient should also be defined. The President thanked him for asking and explained that, in policy, the terms do not need to be defined, if aligned with common use. On the ARIN website, there is more descriptive information. Peter Harrison acknowledged the President’s remark.

The motion carried unanimously, via roll call vote.

4. Editorial Changes to the ARIN NRPM

Public notification was sent on 25 September 2018, and closed on 25 October 2018, per ARIN’s Policy Development Process.

The President provided an overview of both editorial changes being presented. He explained that with regard to the former Prop-255, clean-up was a standardization of the section titles, and collapsing the retired sections from multiple lines into single lines. For former Prop-256 the cleanup was in regard to the fact that the language in Sections 8.3 and 8.4 of the NRPM refers to “M&A transfers” without defining that term. The term “M&A transfers” has since been replaced with “8.2” in sections 8.3 and 8.4, which points to an explanation for transfers in section 8.2.

A. ARIN-Prop-255: NRPM Cleanup.

(Exhibit E)

It was moved by Aaron Hughes, and seconded by Dan Alexander, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ARIN-Prop-255: NRPM Cleanup.”

The Chair called for discussion. There were no further comments.

The motion carried unanimously, via roll call vote.

B. ARIN-Prop-256: Modify 8.3 and 8.4 for Clarity.

(Exhibit F)

It was moved by Aaron Hughes, and seconded by Dan Alexander, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ARIN-Prop-256: Modify 8.3 and 8.4 for Clarity.”

The Chair called for discussion. There were no further comments.

The motion carried unanimously, via roll call vote.

5. Any Other Business

The Chair called for any other business.

Legal Update

Counsel provided an attorney-client privileged legal update to the Board, and asked the Board to complete their disclosure forms.

Farewells

Farewell to Cathy Handley

It was moved by Paul Andersen, and seconded by John Curran, that:

“Be It Resolved, the ARIN Board of Trustees bids farewell to Cathy Handley and expresses their sincere appreciation for her dedication and service to ARIN as its Executive Director of Government Affairs and Public Policy. We congratulate her on her retirement, and wish her much happiness in her future.”

The motion carried by unanimous acclamation.

Farewell to Nate Davis

It was moved by Paul Andersen, and seconded by John Curran, that:

“Be it Resolved, the ARIN Board of Trustees bids farewell to Nate Davis and expresses their sincere appreciation for his service and dedication to ARIN as its Chief Operating Officer. We congratulate him on his retirement, and wish him well in his future adventures.”

The motion carried by unanimous acclamation.

Nate Davis expressed his thanks for the opportunity to work with the Board over the years. He stated it has been a very rewarding experience, and wished them all well in their future endeavors.

Farewell to Aaron Hughes

It was moved by Paul Andersen, and seconded by John Curran, that:

“Be it Resolved, the ARIN Board of Trustees bids farewell to Aaron Hughes and expresses their sincere appreciation for his service, insights, and contributions to the ARIN Board. He will be missed, and we wish him all the best. We hope to see him continue to contribute to this community.”

The motion carried by unanimous acclamation.

ARIN Board Workshop 2019

The President stated the Board’s first face-to-face meeting will be in January in San Francisco. Materials will be distributed one week prior to the meeting. The Chair reminded the Board to make their travel plans and to coordinate with staff.

6. Adjournment

The Chair entertained a motion to adjourn at 3:23 p.m. EST. It was moved by Aaron Hughes, and seconded by John Curran, to adjourn the meeting. The meeting adjourned with no objections.