Meeting of the ARIN Board of Trustees - 28 July 2021 [Archived]

via Video Teleconference

Attendees

• Paul Andersen, Chair
• Nancy Carter, Treasurer
• John Curran, President & CEO
• Peter Harrison, Trustee
• Catherine Middleton, Trustee
• Tina Morris, Trustee
• Bill Sandiford, Vice Chair

ARIN Staff

• Michael Abejuela, General Counsel, Board Secretary
• Alyssa Arceneaux, Executive Coordinator
• Anne-Rachel Inné, Sr. V.P., Government Affairs
• Richard Jimmerson, COO
• Brian Kirk, CFO
• Stephen M. Ryan, Counsel
• Therese Simcox, Sr. Executive Assistant, Scribe
• John Sweeting, CCO

1. Welcome, Agenda Review & Disclosure of Conflicts of Interest

The Chair called the meeting to order at 3:04 p.m. The presence of quorum was noted. The agenda was reviewed with no comments or changes.

Peter Harrison asked it to be noted that he may have to recuse himself if any changes are made regarding elections, as he himself is up for re-election. The Chair stated that he was also up for re-election but has opted not to run again for the Board.

2. Approval of the Minutes of June 23, 2021

(Exhibit A)

It was moved by John Curran, and seconded by Bill Sandiford that:

“The ARIN Board of Trustees approves the Minutes of June 23, 2021, as written.”

The Chair called for discussion. There were no comments.

The motion carried with no objections.

3. Q2 2021 ARIN Quarterly Reports

(Exhibits B, C, D, E)

The President presented the Quarterly reports, noting that these have been provided within the 30 day target as requested.

• ARIN Q2 Management Report. The President stated that ARIN is on track with most of the deliverables, but we have some risk with engineering deliverables being achieved by year-end due to reprioritization that took place to mitigate several security threats earlier in the year. It was also noted that the new Vice President of Information Security will begin next month. There were no questions from the Board.
• ARIN Q2 Activity Metrics Report. The President highlighted the key accomplishments and developments from the Chief Operating Officer, Chief Financial Officer and Chief Customer Officer. The President noted that all charts were changed to uniform 2D style as requested by the Board.
• ARIN Q2 Risk Register Report. The President introduced the risk report in a new format. The new format will be reviewed in detail in the next Finance Committee meeting.
• ARIN Q2 Technical Debt Report. This report was updated for end of Q2. The President pointed out that several additional systems have been added to the report based on increased understanding of necessary technology updates.

4. ARIN Policy Ratification

(Exhibit F)

On June 17, 2021, the ARIN Advisory Council (AC) moved the following policy to Editorial Change status, and recommended it to the ARIN Board for adoption:

• ARIN-Edit-2020-11: Add Textual Description for the Number Resource Hierarchy Image in Section 2 of the Number Resource Policy Manual (NRPM).

It was moved by John Curran, and seconded by Catherine Middleton, that:

“The ARIN Board of Trustees, based upon the recommendation of the ARIN Advisory Council, and noting that the ARIN Policy Development Process has been followed, adopts ‘ARIN-Edit-2020-11: Add Textual Description for the Number Resource Hierarchy Image in Section 2’.”

The Chair called for comments. The President noted this change also moved the NRPM towards the use of the term “LIR” (Local Internet Registry) in lieu of “ISP” (Internet Service Provider).

The motion carried unanimously, via roll call vote.

5. Proposed Officer Attestation Change

(Exhibit G)

The President briefed the Board on a proposed change in operational procedures for submitted resources requests; specifically, the present Officer Attestation for requests is a particularly challenging requirement for customers that is no longer needed to achieve its original goal. The CCO stated that an ARIN consultation will be performed to inform the community and to further streamline customer relations.

The Chair asked for clarification if the Board needed to approve or just get a sense of the Board. The President believed a sense of the Board was sufficient and the Board concurred with the change.

6. Review of ARIN Bylaws Membership & Other Changes

(Exhibits H, I)

The Chair suggested to table this agenda item as it was information and there was the possibility of the Board considering other changes. The President reminded the Board that these changes must occur by January for fee schedule changes to be fully implemented. A formal consultation will be conducted in Q3 2021. The Chair agreed.

One item was brought forward; the wording “mailing list” had been removed from the document except for in one location. The President agreed to review the document and correct as needed.

7. ARIN 2021 Grant Program Update

(Exhibit J)

The President provided information on three project recommendations that the Grant committee is making. All have been reviewed and found to be satisfactory.

Grant Program Committee member, Peter Harrison, noted that a few of the applicants had applied previously, that the term limit was approaching, and there may be a need for a change for next year. He also stated that the formal report from the Committee will be asking for increased funding as there were other viable candidates that could not be funded. Lastly, he stated that there should be a consideration of different treatment for the Caribbean to broaden the requirement of having impact on the ARIN region and to be more attuned with the international outlook.

The Chair looked to staff for more information on the Program’s success and goals as to understand the strategy and success of the Program.

It was moved by John Curran, and seconded by Peter Harrison, that:

“The ARIN Board of Trustees approves of funding the recommended grants.”

The Chair called for discussion. There were no comments.

The motion carried unanimously, via a roll call vote.

8. ARIN General Counsel Update

Counsel provided an attorney-client privileged briefing to the Board on legal matters. The Board discussed financial spending on legal matters.

The Chair called for a 5-minute recess at 3:52 p.m. The Chair resumed the meeting at 3:57 p.m.

9. ARIN Governance Working Group (GWG) Working Session

(Exhibit K, L, M, N)

The GWG and the Board discussed on-going governance work. The Board Chair thanked the GWG for the update and for all of the hard work put in by the Working Group.

10. Any Other Business

The Chair called for other business items.

• Departure of the V.P. of Government Affairs. The Chair stated, on behalf of the Board, its thanks to Anne-Rachel Inné for all her hard work through the years. Ms. Inné appreciates the ARIN staff and Board alike and is looking forward to working with the ARIN community in her new capacity.

• Office of the Past Chair. The President proposed a new officer position of Past Chair for 2022 and to appoint Paul Andersen in this new officer position. It was noted that while the GWG is working on overall Board succession strategy, the issue of providing the incoming Chair with assured access to the current Chair is a tactical issue for this year, especially with the Covid constraints of the past year and the limited contact with other organizations.

  It was moved by John Curran, and seconded by Bill Sandiford, that:

  “The ARIN Board of Trustees resolves to create the ‘Office of Past Chair,’ and appoint Paul Andersen for 2022, upon completion of his term as the Chair on the ARIN Board of Trustees.”

  The Chair asked to hold on the motion and stated that he should turn the meeting over to the Vice Chair. The Vice Chair resumed chairing the meeting. The Vice Chair stated his full support due to the current situation. A discussion ensued on the merits of the role, and the Trustees agreed that they were not ready to vote on the motion on the table.

  With consent of the Board, the President withdrew the motion until more information could be provided to the Board. The Vice Chair agreed and turned the meeting back over to the Chair.

11. Adjournment

The Chair asked to adjourn at 6:14 p.m. Bill Sandiford moved to adjourn, seconded by Peter Harrison. The meeting adjourned with no objections.