Meeting of the ARIN Advisory Council - 19 September 2024

Teleconference

Draft Minutes

These minutes are DRAFT. They have been reviewed by the ARIN Advisory Council prior to posting. These minutes will remain draft until they are reviewed and approved by the ARIN Advisory Council at their next regularly scheduled meeting.

ARIN AC Attendees:

  • Kat Hunter, Chair (KH)
  • Matthew Wilder, Vice Chair (MW)
  • Doug Camin (DC)
  • Matthew Gamble (MG)
  • Gerry George (GG)
  • Elizabeth Goodson (EG)
  • Brian Jones (BJ)
  • Kendrick Knowles (KK)
  • Kaitlyn Pellak (KP)
  • Gus Reese (GR)
  • Leif Sawyer (LS)
  • Daniel Schatte (DS)
  • Alicia Trotman (AT)
  • Alison Wood (AW)
  • Chris Woodfield (CW)

ARIN Staff:

  • Michael Abejuela, General Counsel
  • Eddie Diego, Policy Analyst
  • Jenny Fulmer, Staff Attorney
  • Richard Jimmerson, Chief Operating Officer
  • Jennifer Lee, Deputy General Counsel
  • Lisa Liedel, Director, Registration Services
  • Therese Simcox, Sr. Exec. Assist./Scribe
  • John Sweeting, Chief Experience Officer

1. Welcome.

The Chair called the meeting to order at 4:02 p.m. ET. The presence of a quorum was noted.

2. Agenda Review.

The Chair reviewed the agenda with the Council and called for any comments. There were no comments.

3. Approval of the Minutes.

(Exhibit A)

LS noted a typographical error in the August Minutes that indicated Draft Policy ARIN 2024-2 as ‘Recommended Draft Policy”. The Chair noted that the word ‘Recommended” has been removed and noted no need to change the motion to be made.

It was moved by LS, and seconded by BJ, that:

“The ARIN Advisory Council approves the 15 August 2024 Minutes, as written.”

The motion carried with no objections.

The Chair provided an update that between the time the agenda for this meeting was printed and now, the title for Item 15 has been changed from ‘Modernization of Registration Requirements’ to ‘Registration Requirements and Timing of Requirements with Retirement of Section 4.2.3.7.2’.

DC stated that the policy shepherds are waiting to present this policy at ARIN 54 next month.

5. Draft Policy ARIN-2023-7: Clarification of NRPM Sections 4.5 and 6.11 Multiple Discrete Networks.

CW stated that minor edits were made received from the staff and legal review, and were posted on 20 August to the Public Policy Mailing List (PPML). There have been no responses received either way. Therefore, CW is assuming the policy still has the same level of support. For reference, he noted this was a recommended draft policy that was reverted back to draft policy due to the changes that needed to be made.

It was moved by CW and seconded by GR, that:

“The ARIN Advisory Council advances ‘Draft Policy ARIN-2023-7: Clarification of NRPM Sections 4.5 and 6.11 Multiple Discrete Networks’ to Recommended Draft Policy status.”

The Chair called for discussion. There were no comments.

The motion carried unanimously via roll call vote.

The Chair asked CW to submit a conformance statement.

6. Draft Policy ARIN-2023-8: Reduce 4.1.8 Maximum Allocation.

GG stated that nothing has changed since last meeting. He noted there may be an objection to the term ‘grandfather clause’ and therefore, to get ahead of any issue with our policy, GG stated that he adjusted the text appropriately to remove that term. GG then stated he intended to post it again to PPML in the first week of October, closer to the ARIN 54 meeting, to foster community energy before the meeting.

The Chair noted that slides need to be sent to communications soon. She stated to push the new language now as Communications wants the PPML comments on the slides and GG will want time for that feedback. She asked GG to please submit the new text.

The Chair asked about any text freeze for policies. The Policy Analyst clarified text freezes are no longer technically in the Policy Development Process (PDP). Any ‘freeze’ is so that Communications can align text with slides and reading materials. GG stated he will change the text right away, giving the Policy Analyst a heads up.

GR stated that there are no updates as the policy is ready for presentation at ARIN 54 next month.

8. Draft Policy ARIN 2024-2: Whois Data Requirements Policy for Non-Personal Information.

LS stated that he updated the text after receiving and based upon the staff and legal review.

It was moved by LS and seconded by DS, that:

“The ARIN Advisory Council advances ‘Draft Policy ARIN 2024-2: Whois Data Requirements Policy for Non-Personal Information’ to Recommended Draft Policy status.”

The Chair called for discussion. There were no comments.

The motion carried with 12 in favor and three against (LS, AW, KH), via roll call vote.

The Chair asked LS to submit a conformance statement.

9. Draft Policy ARIN 2024-4: Internet Exchange Point Definition.

MG stated that he will be requesting a staff and legal review shortly. The Chair asked for him to send it to her and the Policy Analyst via email.

10. Draft Policy ARIN 2024-5: Rewrite of NRPM Section 4.4 Micro-Allocation.

DS stated that updates were made based on PPML feedback received. He noted many comments regarding changing critical infrastructure to critical Internet infrastructure. He further noted the text referenced in 4.4.1. about Draft Policy ARIN 2024-4. He asked if he needs to wait until 2024-4 goes through before adding language that mimics that policy.

MW pointed out that the two policies are parallel and may not have much separation. He noted it is within purview of the AC to combine them, if desired, per the PDP.

KP stated, in reference to the Internet changepoint definition, that it states a minimum of three initial participants, plus discussion around ‘physical switching fabric’ as part of 2.18 as defined in 2024-4.

CW asked what the outcome was of the PPML discussion regarding the use of the term ‘ethernet’, as the term is still in the docket. DS stated that instead of using ‘ethernet’ to say that it must meet 2.18 which references physical switching fabric. CW acknowledged that 2.18 removes the term.

DS stated he updated portions of language to be republished and asked if he should leave the first bullet point in and state that we are waiting 2024-4 to go through before finalizing the language. The Chair stated the policy shepherds can decide to add a note in the comments that are not in the published language, and then wait to for 2024-4 to go through before this policy is moved forward, or decide to combine the policies. She asked DS to send an email to the Policy Analyst when the language is ready.

11. Draft Policy ARIN 2024-6: 6.5.1a Definition Update.

KK stated that there has been no change, and he is looking forward to discussing this policy during the table topics at ARIN 54 next month.

12. Draft Policy ARIN 2024-7: Addition of Definitions for General and Special Purpose IP Addresses.

KP stated that she tried to foster feedback from the PPML. It appears most find it harmless. She noted that one person was very against it. There was mention of confusion with the term ‘Special Purpose IP Address’ as defined by the IETF, and a proposed term was suggested “Reserve Pool Resources’, as it is already in the Number Resource Policy Manual (NRPM). She stated it can be discussed at the next meeting and wordsmithing will be needed. The CXO stated that ARIN refers to them as reserve pools. KP agreed and stated that she will pose it to the community.

The Chair stated that if KP decides to change the title and needs to update it, to please do so before moving the policy to recommended draft policy status.

13. Draft Policy ARIN 2024-8: Restrict the Largest Initial IPv6 Allocation to /20.

EG stated that no additional comments have been received from the PPML. We need to hold as-is until ARIN 54 and perhaps make it a table topic at that time. Chair confirmed it is slated as a table topic.

14. Draft Policy ARIN 2024-9: Remove Outdated Carveout for Community Networks.

AW stated nothing but positive feedback has been received from the PPML and the staff and legal review has been received and is clear.

It was moved by AW and seconded by AT, that:

“The ARIN Advisory Council advances ‘Draft Policy ARIN 2024-9: Remove Outdated Carveout for Community Networks’ to Recommended Draft Policy status.”

The Chair called for discussion. There were no comments.

The motion carried unanimously, via roll call vote.

The Chair asked AW for a conformance statement.

15. Draft Policy ARIN 2024-10: Registration Requirements and Timing of Requirements With Retirement of Section 4.2.3.7.2.

AT stated the title was recently changed from ‘Modernization of Registration Requirements’, as previously mentioned by the Chair. This new title defines what the policy is trying to accomplish. AT asked that if she requested staff and legal review, could she receive it in time for discussing it at ARIN 54. The Policy Analyst confirmed it can be done if she submitted the request today. AT thanked him.

16. ARIN-prop-338: IPv4 Transition Efficiency Reallocation Policy (ITERP).

BJ stated that he and KP discussed the problem statement with the authors, and that he needs to discuss it with staff to understand what language needs to be changed. More work is needed. The CXO stated that he will discuss it offline with the policy shepherds. He noted that this proposal requires much discussion, and that it should be handled in the PDP and let the community decide. MW suggested including 4.10 requests in the PER. DC agreed that as currently written, it is hard to move it forward due to many issues.

17. AC Working Group.

  • Policy Experience Report Working Group (PERWG) Update. AW stated that the WG met this week and are caught up and ready for ARIN 54. She noted that some editorial changes need to be made, but they are waiting until the beginning of the year to do so.

18. Any Other Business.

The Chair called for any other business items.

  • Changes in Employment and Affiliation. None reported.

The Chair reviewed the following items with the Council. She also reminded any members not registered for ARIN 54 to do so and make flight arrangements.

  • ARIN 54 Table Topics. The Chair called secondaries for any of the policies below and for any who would like to participate in ARIN Policy.

    • ARIN-2024-8 Restrict the Largest Initial IPv6 Allocation to /20 - Liz G, Brian J secondary
    • ARIN-2023-8 Reduce 4.1.8 Maximum Allocation - Gerry G
    • ARIN-2024-6 6.5.1a Definition Update - Kendrick K, Doug C secondary
    • Policy Authors Participation in ARIN Policy – Alicia T, Chris W, Doug C
    • ARIN-2024-9 Remove Outdated Carveout for Community Networks - Alison W

  • ARIN 54 Slides. The Chair stated slides will be sent from ARIN Communications very soon. Slide decks are due back to the Chair and Vice Chair by 04 October, with final sign-off from them by 11 October.

    • Must have a Problem statement/Impact slide. The Chair stated to make sure problem statement, text, and impact statement is included.

    • All recommended policies should have one question: “Do you support as written?”

    • Staff notification of checked and approved slides. The Chair stated to ensure slides are correct and let her know of any issues.

      MW stated Communications will get slides back to the AC by tomorrow. The Chair stated to please work with Communications to adjust slides on the newly moved recommended draft policies.

  • ARIN 54 Meeting.

    • All presentations will be in-person
    • Secondary shepherds to be ready to present in case of any issues with primary presenter.
    • Read and check your slides ahead of time

  • AC Face-to-Face Meeting following ARIN 54. An in-person AC Meeting will be held directly following the close of ARIN 54 on Friday, 25 October. Staff will send details in the upcoming weeks.

  • ARIN Board Policy Approvals Update.

    At their meetings on 03 June 2024 and 19 August 2024, the ARIN Board of Trustees adopted the following policies:

    • ARIN-2023-1: Retire 4.2.1.4. Slow Start
    • ARIN-2023-6: ARIN Waitlist Qualification
    • ARIN-edit-2024-3: Edit 6.5.8.3 Section 2
    • ARIN-2023-5: Clean-up of NRPM Sections 4.3.4, 4.4, 4.10 and 6.10.1

    All four policies were implemented by ARIN staff on 21 August, and added to NRPM Section 2024.1 – announcement found here: https://lists.arin.net/pipermail/arin-ppml/2024-August/037573.html

  • AC Biographies. The Chair stated to make sure they are up to date especially if you are re-running for the AC. Please provide to Policy Analyst.

  • ARIN Harassment Prevention Training. Completion of training is due October 18. Please ensure to complete by then.

It was confirmed that if an AC member has no employment affiliation, one can use “AC Member” on their badge.

The Chair stated to first-time presenters that they can send any slides, if they are done early, to her and the Vice Chair for any guidance. She also suggested first time presenters can review previous presentation videos to get an idea of how to present effectively. She noted that AW is a very strong presenter, and her presentation videos may be of help.

19. Adjournment.

The Chair entertained a motion to adjourn at 4:56 p.m. ET. LS moved to adjourn, seconded by CW. The meeting adjourned with no objections.

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